WHY ENTER?

The Awards are an opportunity to be recognised for excellence within the development industry. If your company has done something unique, pushed the boundaries, or innovated to overcome challenges, you should consider entering. The Awards are very competitive, so becoming a winner or finalist is acknowledgement of outstanding success from your peers.

HOW DO I ENTER?

You must complete a submission through our online system. You can get a head start on your submission by electing to complete an Intent to Enter free of charge before we open submissions. Completing an Intent to Enter makes you eligible to save $220 by accessing the Early Bird submission fee. If you start a submission after the Intents to Enter phase closes, you will pay full price to make your submission.

WHAT ARE INTENTS TO ENTER AND DO I HAVE TO DO ONE?

Submitting an Intent to Enter is the only way to access the criteria before submissions open and qualify for the Early Bird discount that saves you $220.

CAN NON-MEMBERS ENTER THE AWARDS?

You must be a member to make a submission. However non-members can register an Intent to Enter, but they must become members to convert their entry to a submission.

DO I NEED TO BE A MEMBER OF THE INSTITUTE TO LODGE AN AWARDS SUBMISSION?

Yes. Only members are eligible to win an Institute's Award for Excellence. Non-Members are still welcome to submit an Intent to Enter, however they must have converted to a member before the submission deadline of June 29.

For more information on membership please contact our Business Development Manager David Benn on 07 3233 2723 or via email.

CAN I ENTER ANY CATEGORY?

Projects eligible for categories 1 through to 15 must be submitted by a developer. Projects eligible for categories 15 - 17 may be entered by consultants, and other service providers relevant to the development industry.

Please note that your company must hold a developer level of membership to enter categories 1 to 13.

To enquire about your level of membership, please contact the Institute's Business Development Manager David Benn on 07 3233 2723 or via email.

WHAT ARE THE IMPORTANT DATES I NEED TO KNOW TO ENTER THE 2018 UDIA QLD AWARDS FOR EXCELLENCE PROGRAM?

March 15                                         Awards Information Session #1
May 4                                              Intents to Enter close and Early Bird submission pricing ends
June 14                                           Awards Information Session #2
June 29                                           Submissions close
August 20 – 31                                Site inspections
November 2                                     Awards luncheon

• Early Bird Submission Fee - available only if you complete an Intent to Enter - $890

• Standard Submission Fee - $1,110

• at a practical completion or substantial completion; or

• have delivered elements critical to that development type.

CAN I ENTER THE SAME PROJECT INTO TWO OR MORE AWARD CATEGORIES?

• decline entry to any entrant should they not meet the criteria and submit all required mandatory documents by the submission deadline.

• transfer a submission into a different category if:

• it does not meet the category criteria.

• is not entered by a developer (for submissions in categories 1 to 15).

• Please upload your images to a file sharing website (e.g. Dropbox or Hightail) and submit your link in the online submission portal.

• Images should be professionally taken and supplied in high resolution JPEG or PSD files.

• Images should be a mixture of interior and exterior as well as landscape and portrait shots.

• Portrait shots need to be supplied in A4 size (210 x 297 mm) at 300 dpi. Landscape photos need to be supplied in A3 size (430 x 277 mm) at 300dpi. 

• If submitting in multiple categories, please include unique images per category/ submission.

• The images must not be embedded into any other document or program.

• Use the following naming format: "Project name-P (followed by the photo number in sequence). For example, photograph number two for an entry with the Project Name Sunshine Hills, SunshineHills-P2.

• The Institute may collect the personal information (including credit card details) of members, clients, and other external stakeholders throughout the submission process. By submitting their personal information to the Institute, members, clients, and other external stakeholders acknowledge that the Institute will receive certain personal information, and that they are voluntarily providing that information to the Institute.

• The personal information of members, clients and other external stakeholders (excluding credit card details) may be stored in the Institute secure database. The personal information of members may be stored on the Institute Members Portal. Only Institute staff will have access to the Institute secure database and only other Institute Members will have access to the Members Portal. 

• The Institute will not rent, sell or otherwise make available to any third party any information that identifies a member, client or external stakeholder or payments they make through this website, other than to process the transaction requested by them; to comply with applicable law, rule or regulation; or for any other reason outlined in this policy. 

• The personal information of ticket purchasers, excluding credit card details, may be provided to third party event sponsors, relating only to the event they have purchased a ticket for. If a ticket purchaser does not wish this to occur, they should advise the Institute Membership team on 07 3229 1589 or at membership@udiaqld.com.au. 

• Members may review, or request amendments to their records, or the way their records are stored (e.g. removed from the Member Portal) at any time by contacting the Institute Membership team on 07 3229 1589 or at membership@udiaqld.com.au. 

• The awards submissions information will be shared with an appointed publisher to assist in producing the awards issue of establish magazine.

HOW MUCH DOES EACH SUBMISSION COST?

Should you proceed to the submission stage, the following fees will apply per submission (incl. GST):

The submission fee must be paid with your completed submission by 5pm on Friday, 29 June 2018. Submission payments can be made by credit card, direct deposit or cheque payable to “UDIA Qld”. Invoices must be paid in full seven days after the submission due date. Once invoices have been raised, no refunds will be made available.

DO I REQUIRE PERMISSION FROM THE DEVELOPER TO ENTER?

If you are entering on behalf of a developer or entering the Consultants’ Excellence or Wildcard categories, you must have the written consent of the developer. This written consent must be submitted with the online submission.

Please note that in the event that your submission wins in categories 1 to 12 the Award will be presented to the developer of the project and all related marketing and communications material will exclusively acknowledge the developer as the winner of the Award.

CAN CONSULTANTS ENTER ALL THE CATEGORIES?

Consultants are only permitted to enter three categories, being Consultants’ Excellence, Design Excellence, and Wildcard. All other categories are open to developers only.

DOES MY PROJECT HAVE TO BE COMPLETED?

Projects entered into the Awards must be substantially completed, as outlined in the criteria for each Award category. By the on-site judging period commencing Monday, 20 August 2018, projects must be either:

Please note that this does not apply to the Community Engagement Award category.

Yes. Where they fit the criteria, individual projects may be entered in more than one category. A separate submission must be completed for each category.

Entrants are asked to respond to criteria for the specific Award category for which they are entering, rather than using the same submission text for additional categories. Doing so will give entrants a greater chance of winning.

CAN I ENTER THE SAME PROJECT I ENTERED LAST YEAR?

If you submitted a project in a previous year and did not win you can re-enter the same project multiple times. However, if resubmitting a project that has previously won an Award, you must be able to demonstrate to the judges that significant changes have been made to the project for your submission to be valid.

HOW DO I PREPARE MY SUBMISSION?

All submissions must be prepared online. Hard copy submissions will not be accepted. The online submission process does not accept formatted text.

Some entrants copy the criteria into a Word document to work on their responses before submitting. If you do this, be sure to keep in mind the word count limits.

IS THERE CRITERIA?

Every category has unique criteria. Entrants should closely review the criteria to ensure their submission response and site inspections address the criteria specifically.

DOES MY WRITTEN SUBMISSION NEED TO ADDRESS THE AWARD CATEGORY CRITERIA?

It is highly recommended that you address the criteria related to the Award category you enter. The criteria will be used by the judging panel to assess your written submission.

The Institute reserves the right to:

WHAT IS THE WORD COUNT PER CRITERIA QUESTION?

Each question has a maximum word count of 250 words (1,600 characters).

CAN I MAKE CHANGES TO MY SUBMISSION?

You may make changes to your submission up until the closing date being June 29, after this date submissions will be considered complete. Any items or documents submitted after this time will be accepted or declined at the Institute’s discretion.

WHAT IS THE EXECUTIVE SUMMARY USED FOR?

The Executive Summary will be used for the purposes of judging. The executive summary, in addition to any detail provided in the full submission, may be published in the Awards issue of our establish magazine if your project is announced as a winner or a finalist. The establish articles will be written at the Institute's discretion. 

DO I NEED TO PROVIDE AN establish ARTICLE WITH MY SUBMISSION?

You are not required to submit an establish article with your submission. Instead, the Institute will use any detail, wording, statistics, and other information provided in the full submission to write the establish article should your project be a winner or category finalist. The establish articles will be written at the Institute's discretion.

DO I NEED TO PROVIDE A MEDIA RELEASE WITH MY SUBMISSION?

You are not required to provide a media release with your submission.

DO I NEED TO PROVIDE IMAGES BEFORE OR AFTER I SUBMIT THE SUBMISSION?

You will need to provide a minimum of 6 and a maximum of 10 high resolution images of your project as part of your submission. Images sent through after the submission due date will be considered at the Institute’s discretion.

Image guidelines:

The Institute reserves the right to select submission images at its discretion to be used in the Awards for Excellence AV production and the establish magazine should you be named a finalist and/or winner.

HOW ARE THE SUBMISSION AND SITE INSPECTIONS WEIGHTED?

The submission is worth 30 percent and the site inspection is worth 70 percent.

HOW WILL MY SUBMISSION BE JUDGED?

Each Award category is judged by an independent panel of professional industry members. Judging of entries will include a review of the written submission against the criteria for each category and an on-site inspection by the panel of judges.

Entrants are expected to make a verbal presentation to the judges as part of their site inspection. You should allow no longer than one hour for the site inspection including the presentation. The onsite presentation is a key component of the judging and should be delivered by your most senior representative who is intimately familiar with the project e.g. CEO, Chairman, Director, Founder etc.

The Institute reserves the right to reallocate Awards submissions to another category if it is considered to be a more appropriate fit. In this instance, the entrant will be notified and they will be given the option to amend their submission.

The decision of the judging panel is final and will not be subject to challenge by an entrant or other parties.

WHAT HAPPENS AFTER I SUBMIT?

After submissions close the Institute conducts an external health check to ensure all projects are entered in the appropriate categories. Once the health check is complete, the Institute coordinates the site inspections with the judging panels.

WHEN WILL MY SUBMISSION BE JUDGED?

The on-site judging period is scheduled between the 20^th and 31^st of August 2018.

The Institute will contact the nominated person to arrange a suitable time for the site inspection by the panel.

CAN WE CHANGE THE DATE OF OUR SITE INSPECTION?

No. Changes to the site inspection date and time are not permitted under any circumstances. It is strongly recommended that you block out the judging period in all key company representative’s diaries in advance to ensure the right people (i.e. CEO, Chairman, Development Manager, Project Lead etc) are available.

CAN I BE DISQUALIFIED?

Yes. Under no circumstances should an entrant be in contact with or approach a member of the judge’s panel outside the hour of their scheduled site inspection. Should the Institute be made aware of such behaviour, your entry will be disqualified immediately.

WILL YOU TELL ME IF I’VE WON BEFOREHAND?

Most definitely not!

WHEN WILL THE FINALISTS AND WINNERS BE ANNOUNCED?

The 2018 UDIA Qld Mitchell Brandtman Awards for Excellence finalists and winners will be announced at a lunch to be held in Brisbane on Friday, 2 November 2018.

DO YOU SAVE ME TICKETS AT THE LUNCHEON IF I ENTER?

Tickets are not allocated to entrants. You must purchase your own ticket(s). The luncheon sold out before the end of early bird in 2016 and 2017, so it is strongly recommended you purchase ticket(s) to the luncheon at the same time as you pay for your submission.

CAN I WITHDRAW MY SUBMISSION AFTER THE DUE DATE?

All submission cancellations (withdrawal) must be made in writing to the Institute.

Submission fees will be refunded if cancellation is received via written notification prior to the submission closing date of Friday, 29 June 2018.

Cancellations or withdrawals made after this time are non-refundable. Please note that associated fees such as administration fees cannot be refunded. Any refunds will be processed approximately one fortnight after the event has concluded.

As an alternative to cancellation, your submission fee may be transferred to the 2018 Awards for Excellence luncheon tickets (subject to availability). Transfers must be requested in writing via events@udiaqld.com.au as soon as possible.

HOW DO I BECOME A JUDGE?

The Institute regularly rotates its judges and invites senior members of the industry to participate. If you wish to be considered to judge in the future, please send your details to events@udiaqld.com.au.

INSTITUTE’S PRIVACY POLICY