AMEE 2015 Glasgow
 

AMEE Glasgow 2015 - Payment and Terms
 
 

Payment: Payment may be made by credit card or by bank transfer (accepting both sender and recipient bank charges) in GBP £ Sterling only. Please ensure that bank transfers are remitted to the Worldspan account as detailed on the invoice and not to the AMEE account. If you request an invoice to be sent to your institution, please make sure accurate details are provided. Payment should be remitted to Worldspan prior to commencement of the conference. Only by prior agreement may payment be made onsite at the registration desk.

We strongly recommend you take out insurance to cover any potential loss of registration fees, travel and accommodation costs that might result from any medical condition or accident that may preclude your attendance at the conference.


How To Pay 
If you or your organisation would prefer to arrange payment by bank transfer, please select the invoice payment method. You will be required to provide the billing name, company and address for the invoice, you will also have the opportunity to provide a purchase order or reference number. Please ensure that your personal reference number is provided with the payment so we can allocate the funds to your registration. Failure to supply this information may result in a delay in the delegate receiving their confirmation.
 
 
If you would prefer to pay by credit card, please select this payment method. You will be required to provide your card details and registered address. Please note that details on your credit card statement may appear as Worldspan rather than AMEE. We accept the following card types:
  • Mastercard
  • Visa
  • Visa Electron
  • Delta
  • Maestro
  • Solo  

Please note that payment for hotel reservations and tours must be received within 7 days of your registration date. Failure to receive the funds within this time may result in the cancellation of your reservation. All registrations received after 1st July 2015 must pay in full at the time of registration.  
 

Terms and conditions relating to registration for AMEE 2015

1.  Completion of the registration information signifies acceptance of the terms and conditions set out below.

2.  The registration fees may only be paid in GBP £ Sterling irrespective of your country of origin.

3.  AMEE/RCPSG Assessment Symposium attendance includes: coffee, lunch and evening reception with supper and entertainment (Friday 4 September).

4.    GAME Meeting attendance includes: coffee, lunch and access to special interest group discussions (Sunday 6 September). PCW 11, 12, 13 14 on Saturday 5 September are available as optional extras at     £65 each.

5.  eLearning Symposium attendance includes: attendance at sessions (Sat-Sun) including eLS workshops (according to availability); lunch and coffee (Sat-Sun); reception (Sun); Conference materials; Public transport ticket.

6.  AMEE 2015 Registration fee includes: attendance at main conference sessions (Sat-Wed) including conference workshops (according to availability); lunch (Mon-Tues) and coffee breaks (Mon-Wed); Opening Reception (Sun); Conference materials ; Public transport ticket.

7.   Travel to Glasgow and accommodation in NOT included in the registration fee.

8.   Payment may be made by credit/debit card (VISA, Mastercard) or bank transfer in GBP £ Sterling only. All payments must be made prior to the start of the conference unless prior arrangements have been made to make payment at the registration desk. 

9.  Cancellation policy for registration - a refund of previously paid registration fees will be made as follows - Notification in writing by 15 May 2015: full refund less GBP £50 administration fee; Notification in writing by 1 July 2015: 50% refund; Notification after 1 July: no refund.

10.  Cancellation policy for Preconference workshops and Courses: AMEE will make every effort to resell places on pre-conference workshops/courses but cannot guarantee a refund will be possible. 

11.   Please note in the event of cancellation, bank or credit card charges incurred by AMEE will not be refunded. 

12.   This contract is governed by the laws of Scotland.


Terms and conditions relating to Tours and Transfers for AMEE 2015

Tours

Please note that tour places can be held without charge until 31st July 2015. After this date, any places on tours that have not been paid for will be released and offered up for general sale again.
 
You will still be able to book tours after 31st July 2015, dependent on tour availability, however they will need to be paid for at time of booking.

All tours cancelled after 31st July 2015 are non-refundable and will incur a 100% cancellation charge, however if cancellation is due to a conflict with the conference programme, claims for a refund will be looked at on an individual basis.

Should minimum numbers not be reached for any tour, we reserve the right to cancel the tour, in which case you will be informed immediately by email and provided with a full refund or alternative options.
 
Any remaining places on tours can be booked from the Tours Desk during the conference, however we would advise that you book early to avoid disappointment.
 
You will be able to see from your registration record which tours you have booked. Tour vouchers detailing joining instructions will be issued via email approximately one month prior to the AMEE Conference.  You will be required to print off and present your tour voucher at the Tour Desk in order to join the Tour.

Transfers

Payment for transfers must be received by 31st August 2015.  Any transfers not paid for by this date will be cancelled.  Any transfers booked after this date must be paid for at time of booking.

Please be aware that any waiting-time charges incurred from the transport company will be passed to the delegate for payment.  This will apply regardless of the reason for the delay, even if it is due to a flight delay.  One hour waiting time is included in the cost of the transfers, anything over 1 hour will be charged at £20 per hour (pro rata).

Cancellations made up to 24 hours prior to transfer time will be refunded in full but will incur a £10 admin charge.  Transfers cancelled less than 24 hours prior to transfer time will be charged in full.