Frequently Asked Questions - Writer's Digest Conference West

 
When is Writer's Digest Conference West?
Where is the conference taking place?
Who should attend the Writer's Digest Conference West?
How much does the conference cost and what does it include?
How do I contact the Writer's Digest Conference Staff?
What payment options are available?
Why isn't my discount code working?
I am a student, how do I receive the student rate?
Can I register on-site?
May I register over the phone?
How do I obtain a print-out of my schedule?
Do I have to attend the session I pre-selected?
How do I change my session selections?
How do I sign up for agents/editors?
Can I change my pitch slam time?
How will I know what agents/editors will attend the pitch slam and what they are looking for?
What is the Self-Publishing Conference?
What are boot camps?
Do you accommodate special needs?
I registered online but now I can't attend, can I transfer my registration to another person?
What is your cancellation policy?
 
When is Writer's Digest Conference West?
Writer's Digest Conference West takes place Friday, September 27 through Sunday, September 29, 2013.  Please refer to the Schedule page on our website for specific session dates/times.
 
Where is the conference taking place?
Writer's Digest Conference West is being held at the Hyatt Regency Century Plaza.  Please see our Travel & Hotel page for additional lodging information.
Hyatt Regency Century Plaza
2025 Avenue of the Stars
Los Angeles, CA 90067
 
Who should attend the Writer's Digest Conference West?
Writer’s Digest Conference West is for literary writers of all experience levels. Published, unpublished or self-published—there is a lot offered here to help you master your craft and become a successful writer!

How much does the conference cost and what does it include?
Please refer to our Register page for additional information regarding registration levels and pricing.

How do I contact the Writer's Digest Conference Staff?
Please feel free to contact the Writer's Digest Conference Staff with questions at 877-436-7764, option 3 or writersdigestconference@fwmedia.com.

What payment options are available?
You may pay online by credit card during your registration or you can choose pay by check to give yourself a more flexible payment option.  If you select pay by credit card your entire conference registration fee will be collected at the time of registration.  If you select pay by check you are able to lock in your registration rate without making the entire payment up front.  Within the pay by check option you have the option to send a check(s) in at a later date (you are welcome to send multiple installment checks if needed), choose to use a credit card online at a later date or you may also elect to call 877-436-7764, option 3 and pay by credit card over the phone.  This method will allow for multiple installments by using a credit card.  
 
Please make your check payable to: Writer's Digest and mail to:
 
Writer's Digest Conference West
Registration Department
10151 Carver Rd, Ste 200
Blue Ash, OH 45242
 
Payment by check or money order must be received within 2 weeks of registration.  
Payment by check or money order must be in U.S. funds drawn on a U.S. bank.
Purchase orders not accepted.
Checks cannot be accepted after Friday, September 13, 2013.  Anyone wanting to pay by check after that date will need to pay onsite at the registration desk.
All payments must be made on or before Friday, September 27, 2013.  Attendees will not be admitted unless their registration is paid in full.
Please include the name(s)/confirmation number of each attendee whose registration is being paid so that payment will be properly applied.
Writer's Digest Conference is not responsible for payments misplaced or lost in the mail and not received in our office.

Why isn't my discount code working?
Discount codes are applicable to specific registration options.  Check the discount offer closely to determine if the code you have is applicable to the registration option you are selecting.

I am a student, how do I receive the student rate?
The student discount is for the Individual Full Conference registration level.  Optional boot camps and the Self-Publishing Conference are not included at a discount but can be added a-la-carte. To qualify for the student rate, you must submit a copy of your student ID and proof of 12 current (not cumulative) credit hours.  Please put "Student Documentation" in the subject line and send your scanned documents to writersdigestconference@fwmedia.com. You can also fax proof of your full-time student status to 513-531-0798, attn: Writer's Digest Conference; be sure to include your name and email address. Once received, your documentation will be reviewed and if accepted, you will receive a registration link and instructions for use via email.
 
Can I register on-site?
Yes, you are welcome to register on-site.  Please come to the registration desk during our posted registration hours.  Please note: On-site registration prices will increase by $100 from our regular conference prices.

May I register over the phone?
Yes, if you do not have access to a computer or would rather speak with conference personnel before registering, please feel free to call 877-436-7764, option 3.  If our conference personnel is unavailable, please leave a message with your name, phone number and reason for calling and someone will get back to you as soon as possible.
 
How do I obtain a print out of my conference schedule?
Please refer to your initial confirmation email to login to your account to retrieve your registration record.  If you do not have your confirmation email you may request another copy to be sent by emailing: writersdigestconference@fwmedia.com.  Please include your name, email address, or confirmation number in your email request.
 
Do I have to attend the session I pre-selected?
No, you do not have to attend the sessions you pre-selected as part of your registration.  You are welcome to attend any of the sessions that are included in your registration level.
 
How do I change my session selections?
Please refer to your initial confirmation email for instructions on modifying your registration.  If you do not have your confirmation email you may request another copy to be sent by emailing: writersdigestconference@fwmedia.com.  Please include your name, email address, or confirmation number in your email request.
 
How do I sign up for agents/editors?

You do not need to sign up for specific agents/editors.  We do suggest you reference our Agents & Editors page and make a prioritized list of the agents/editors you would like to see.  Lines will form in front of each agent/editor.  You will not be scheduled for a specific time.
 
Can I change my pitch slam time?
Yes, you are welcome to change your pitch slam time (subject to availability) by sending an email to: writersdigestconference@fwmedia.com with your name, confirmation number, and new pitch slam time.  Changes can be made up until Friday, September 20, 2013.  Any changes after that date will need to be completed on-site at the registration desk.  All changes are subject to availability.
 
How will I know what agents/editors will attend the pitch slam and what they are looking for?
Please refer to our Agents & Editors page to view a full list of our confirmed Agents & Editors with a brief biography of what type of work they are looking for.
 
What is the Self-Publishing Conference?
The Writer's Digest Self-Publishing Conference is a one-day mini conference that takes place on Friday, September 27, 2013 before the main program begins.  The Self-Publishing Conference includes seven informative sessions from 8:30 am to 4:30 pm.  The Self-Publishing Conference is available to add-on to your main conference registration or register for the conference as a stand alone event.  Please refer to the Self-Publishing Conference page for additional details and session information.

What are boot camps?
Our boot camps are specialized three hour sessions that take place on Friday, September 27 before the main conference begins.  We are offering boot camps at 9:00 am and 1:00 pm on Friday, September 27.  Please refer to our Register page for additional information on the boot camps and pricing.
 
Do you accommodate special needs??
Definitely! We make sure our facility has total accessibility, and we do whatever is needed to make attending Writer's Digest Conference West as convenient as possible for all attendees. If you have a special need, please email writersdigestconference@fwmedia.com after you have registered and we'll make special arrangements, if necessary.
 
I registered online but now I can't attend, can I transfer my registration to another person?
Yes! There is no charge to transfer a registration from one person to another. Send the name, title, phone number, address and email address for the substitute to writersdigestconference@fwmedia.com.  The transfer will be made from the back end and the new registrant will be sent a confirmation email as well as instructions regarding how to change session selections, etc.  Transfers should be made by Friday, September 20, 2013.  Any transfers after that date should be completed on-site at the registration desk.
 
What is your cancellation policy?
If you must cancel for any reason, please notify us at writersdigestconference@fwmedia.com by August 28, 2013. Your registration fee will be refunded less a $100 processing fee. No refunds will be made after this date for any reason.