Do I need to be a member of UDIA Qld to lodge an awards’ submission?

Yes. Only UDIA Qld members are eligible to win a UDIA Qld Award for Excellence.

Non-Members are still welcome to submit an Intent to Enter, however they must have converted to a member before the submission deadline of 14 July 2017.

For more information on Membership please contact UDIA Qld’s Business Development Manager David Benn on 07 3233 2723 or via email.

Can I enter any category?

Projects eligible for categories 1-12 must be submitted by a developer. Projects eligible for categories 13-14 may be entered by developers, consultants and other service providers relevant to the development industry.

Please note that your company must hold a developer level of membership to enter categories 1 to 12.

To enquire about your level of membership, please contact UDIA Qld’s Business Development Manager David Benn on 07 3233 2723 or via email.

What are the important dates I need to know to enter the 2017 UDIA Qld Awards for Excellence Program?

• Early Bird submission fee ends Friday 19 May 2017.
• Awards information session: Thursday 8 June 2017.
• Submissions due by Friday 14 July 2017.
• Judging period: 14 – 25 August 2017.
• Awards ceremony: Friday 3 November 2017.
• Winner’s articles due by Wednesday 8 November 2017.
  

How much does it cost to submit an Intent to Enter?

Your Intent to Enter is complimentary.

How much does each submission cost?

Should you proceed to the submission stage, the following fees will apply per submission (incl. GST):

• Early Bird Submission Fee - $890
• Standard Submission Fee - $1,110
  

A member of the UDIA Qld events team will issue your submission invoice once you begin the submission process. The submission fee must be paid with your completed submission by 5.00pm Friday 14 July 2017. Submission payments can be made by credit card on the secure payment gateway, by EFT or cheque payable to UDIA Qld. Invoices must be paid in full seven days after the submission due date.

Once invoices have been raised, no refunds will be made available.

Do I require permission from the developer to enter?

If you are entering on behalf of a developer or entering the Consultants’ Excellence or Wildcard categories, you must have the written consent of the developer. This written consent must be submitted with the online submission.

Please note that in the event that your submission wins in categories 1 to 12 the Award will be presented to the developer of the project and all related marketing and communications material will exclusively acknowledge the developer as the winner of the Award.

Does my project have to be completed?

Projects entered into the Awards must be substantially completed, as outlined in the criteria for each Award category. By the on-site judging period commencing 14 August 2017, projects must be either:

• At a practical completion or substantial completion; or
• Have delivered elements critical to that development type.
  

Can I enter into two or more Award categories?

Yes. Where they fit the criteria, individual projects may be entered in more than one Award category. A separate submission must be completed for each category.

Entrants are asked to respond to criteria for the specific Award category for which they are entering, rather than using the same generic submission text for additional categories. Doing so will give entrants a greater chance at winning.

Can I enter the same project I entered last year?

If you submitted a project in a previous year and did not win you can re-enter the same project multiple times. However, if resubmitting a project that has previously won an Award, you must be able to demonstrate to the judges that significant changes have been made to the project for your submission to be valid.

How do I prepare my submission?

All submissions must be prepared online. Hard copy submissions will not be accepted. The online submission process does not accept formatted text.
 
Does my written submission need to address the Award category criteria?

It is highly recommended that you address the criteria related to the Award category you enter. The criteria will be used by the judging panel to assess your written submission.

UDIA Qld reserves the right to:

• Decline submission entry to any entrant should they not meet the criteria and submit all required mandatory documents by the submission deadline.
• Transfer a submission into a different category should it:
• Not meet the category criteria.
• Is not entered by a developer (for submissions in categories 1 to 12).
  

What is the word count per criteria question?

Each question has a maximum word count of 250 words (1,600 characters).

Can I make changes to my submission?

You may make changes to your submission up until the submission closing date being 14 July 2017. After this date all details will be considered final.

Any items or documents submitted after this time will be accepted or declined at UDIA Qld’s discretion.

What is the Executive Summary used for?

The Executive Summary (previously known as the project description) will be used for the purposes of judging and will also be published in the Awards issue of the establish magazine if your project is announced as a finalist.

Do I need to provide an establish article with my submission?

You are not required to submit an establish article with your submission.

However, should you be successful in winning an Award, you will be required to submit a 600-word magazine article by Wednesday 8 November 2017 to be included in the awards issue of the establish magazine.

If you miss this deadline UDIA Qld reserves the right to appoint a consultant to write your establish article on your behalf and bill you accordingly.

UDIA Qld reserves the right to alter submitted articles and images at its discretion for the purpose of publication in establish.

What if I win in more than one category, do I need to submit separate articles?

Yes. You will need to submit separate articles for each category you win that specifically addresses the criteria for each category.

Do I need to provide a media release with my submission?

You are no longer required to provide a media release with your submission.

Do I need to provide images before or after I submit the submission?

You will need to provide a minimum of 6 and a maximum of 10 high resolution images of your project as part of your submission. Images sent through after the submission due date will be considered at UDIA Qld’s discretion.

Image guidelines:

• Please upload your images to a file sharing website (e.g. Dropbox or Hightail) and submit your link in the online submission portal.
• Images should be professionally taken and supplied in high resolution JPEG or PSD files.
• Images should be a mixture of interior and exterior as well as landscape and portrait shots.
• Portrait shots need to be supplied in A4 size (210 x 297 mm) at 300 dpi. Landscape photos need to be supplied in A3 size (430 x 277 mm) at 300dpi. 
• If submitting in multiple categories, please include unique images per category/ submission.
• The images must not be embedded into any other document or program.
• Use the following naming format: "Project name-P (followed by the photo number in sequence). For example, photograph number two for an entry with the Project Name Sunshine Hills, SunshineHills-P2.
  

UDIA (Qld) reserves the right to select submission images at its discretion to be used in the UDIA Qld Awards for Excellence AV production and the establish magazine should you be named a finalist and/or winner.

How will my submission be judged?

Each Award category is judged by an independent panel of professional industry members. Judging of entries will include a review of the written submission against the criteria for each category and an on-site inspection by the panel of judges.

The new, faster awards submission process accounts for only 30% of the judging process. The big focus is on the site inspection, which accounts for 70% of the judging process.

Entrants are encouraged to make a verbal presentation to the judges as part of their site inspection. You should allow no longer than one hour for the site inspection including the presentation. The onsite presentation is a key component of the judging and should be delivered by your most senior representative who is intimately familiar with the project.

UDIA Qld reserves the right to reallocate awards submissions to another category if it is considered to be a more appropriate fit. In this instance, the Award entrant will be notified.

The decision of the judging panel is final and will not be subject to challenge by an entrant or other parties.

When will my submission be judged?

The on-site judging period is scheduled between 14 and 25 August 2017.

UDIA Qld will contact the nominated person to arrange a suitable time for the site inspection by the panel. Dates and times are based on the judge’s availability and are final. In the instance that the judges need to reschedule, a member of the UDIA Qld team will make contact with the entrant with written confirmation of the new site inspection times.

It is advised that you ensure your most senior company representatives are available during this period.

When will the finalists and winners be announced?

The 2017 UDIA (Qld) Awards for Excellence finalists and winners will be announced at a gala lunch to be held in Brisbane on Friday 3 November.

Can I withdrawal my submission after the due date?

All submission cancellations (withdrawal) must be made in writing to UDIA Qld.

Submission fees will be refunded if cancellation is received via written notification prior to the submission closing date being 14 July 2017. Cancellations or withdrawals made after this time are non-refundable. Please note that associated fees such as administration fees cannot be refunded. Any refunds will be processed approximately one fortnight after the event has concluded.

As an alternative to cancellation, your submission fee may be transferred to the 2017 Awards for Excellence luncheon. Transfers must be requested in writing via events@udiaqld.com.au as soon as possible.

UDIA Qld Privacy Policy

• The UDIA Qld may collect the personal information (including credit card details) of members, clients and other external stakeholders throughout the submission process. By submitting their personal information to the UDIA Qld, members, clients and other external stakeholders acknowledge that the UDIA Qld will receive certain personal information, and that they are voluntarily providing that information to the UDIA Qld.
• The personal information of members, clients and other external stakeholders (excluding credit card details) may be stored in the UDIA Qld secure database. The personal information of members may be stored on the UDIA Qld Members Portal. Only UDIA Qld staff will have access to the UDIA Qld secure database and only other UDIA Qld Members will have access to the Members Portal. 
• The UDIA Qld will not rent, sell or otherwise make available to any third party any information that identifies a member, client or external stakeholder or payments they make through this website, other than to process the transaction requested by them; to comply with applicable law, rule or regulation; or for any other reason outlined in this policy. 
• The personal information of ticket purchasers, excluding credit card details, may be provided to third party event sponsors, relating only to the event they have purchased a ticket for. If a ticket purchaser does not wish this to occur, they should advise the UDIA Qld Membership team on 07 3229 1589 or at membership@udiaqld.com.au. 
• Members may review, or request amendments to their records, or the way their records are stored (e.g. removed from the Member Portal) at any time by contacting the UDIA Qld Membership team on 07 3229 1589 or at membership@udiaqld.com.au. 
• The awards submissions information will be shared with an appointed publisher to assist in producing the awards issue of establish magazine.