Student Volunteers

CONFERENCE VOLUNTEER APPLICATION FORM

Which conference would you like to volunteer at?
Conference Information for Volunteer Students
FASAVA Congress 2017


Each year The Australian Veterinary Association in conjunction with our University partners offers a small number of selected student volunteers the opportunity to attend and be part of the ASAVA Annual Conference. In 2017 the AVA and ASAVA are delighted to be hosting the Federation of Asian Small Animal Veterinary Association Congress in place of the ASAVA Annual Conference.

In 2017, the AVA are seeking volunteer applications to fill 10 student volunteer positions, with preference given to those who speak a second language.

Students that are accepted will benefit by having the opportunity to hear talks from some of the best speakers in the world on cutting edge issues and findings in the industry. Student volunteers will also have the opportunity to network with other AVA members, FASAVA members, students, speakers and graduates while gaining valuable contacts from not only Australia but across the Asia-pacific.

About FASAVA


The Federation of Asian Small Animal Veterinary Associations (FASAVA) came about as the result of a core group of Asia-Pacific veterinarians coming to the realisation that throughout the Asia-pacific region the level of veterinary care animal welfare was falling short of the rising importance of small animal as part of the family throughout the region. It was felt that an international group centred in Asia-Pacific would further satisfy their regional specific needs.

About the Congress

Small animal practice is well established in many Asian countries and growing rapidly in others. On average over 1200 small animal veterinarians have been attracted to FASAVA Congresses due to the continuing high quality scientific program.

In 2017, the FASAVA congress will consist of 8 veterinary streams of 16 topic areas between 11th August – 14th August 2017. It will also host a large industry exhibition and a variety of social and networking events.

Your role as a volunteer

The main role of student volunteers will be to assist in the scientific session rooms including scanning delegates name badges on entry, assisting with speaker requirements, assisting at registration desk and at the information desk.

AVA will provide successful AVA student volunteers:

  • Accommodation for the duration of your volunteer role – single sex dormitory style accommodation
  • Free conference registration including access to scientific sessions (once duties are completed)
  • Free access to the trade exhibition
  • Breakfast, morning tea, lunch and afternoon tea will be provided to all students during their rostered shifts.
  • Student volunteers are also welcome to join delegates for:
    5.30pm-8.30pm Exhibition Night – Friday
    5.40pm-6.40pm Farewell Drinks – Monday
  • If you are volunteering for the entire week you may receive one free Annual Awards Dinner ticket – Sunday – depending on availability.
  • Additional social events are at student’s expense; however you may be asked to assist with small duties at the events you attend.
  • Travel and transfers are at student’s expense
Main duties:

Thursday 10 August 2017

8:00am – 6:00pm: Welcome and briefing, tour of conference facilities, satchel packing and general set up as required. Compulsory for all volunteers.
Meet and Greet dinner tickets: $40 each

Duties Friday 11 – Monday 14 August

Students will be required to help at various breakfast sessions throughout the week. During the day all session doors need to be staffed and once all delegates are in their respective sessions you will be able to attend sessions. There are various events such as happy hours in the afternoon/early evening where the Events Coordinator, Gabi Caruana, will need your help. Staying in contact with Gabi will enable you to understand what’s happening each day and what is required of you.

Other activities:

Friday 11 August International Stand Up Dinner -  for delegates so we will need your assistance welcoming guests. Complimentary entry for students once tasks are completed.

Saturday 12 August: volunteers are required to assist with loading buses for Australiana Night.
Australiana Night tickets: $130

Sunday 13 August: This morning is the Scrub Run so we will need you to help at the event with marshalling and way-finding. The scrub run will be held down at the beach at Pratten & Kurrawa Parks, Broadbeach. Annual Awards Dinner – complimentary if you attend the whole week (pending availability)

Gala Awards Dinner tickets: $180

Monday 14 August 2pm: Check out of accommodation
Farewell drinks 5:40pm – complimentary for student volunteers

Tuesday 15 August

We may require assistance with workshops on these mornings if you are available please indicate on your application.

Evenings

If there are no functions to attend, evenings are at your own leisure.

Clothes

Please wear black trousers during the conference. The AVA will provide you with a Student Ambassador Vest so that you are noticeable as the AVA Student Representatives. Also bring dinner attire for the Annual Awards Dinner, formal dress is required, in case we are able to provide you with a ticket.

How to apply:

Please complete the below application or email events@ava.com.au with any questions.

Applications close on 21 April 2017

Successful applicants will be contacted via email by 1 May 2017.
I am an:
If the senior representative is not able to attend the conference, the junior representative may take their place as a representative of that University
AVA Student Representatives

The AVA Annual Conference is the largest conference and exhibition in Australia covering all fields of veterinary science and attracts over 800 delegates and 80 exhibiting companies. There are eight concurrent streams and 200 scientific sessions, a stellar line-up of international and local speakers, a social program and workshops and field trips. This conference is a unique opportunity to converse and gain knowledge from delegates from all around Australia as well as being able to get an understanding of the profession.

Visit conference.ava.com.au

Your role as a volunteer

The main role of student volunteers will be to assist in the scientific session rooms including scanning delegates name badges on entry, assisting with speaker requirements and other general assistance as required.

AVA will provide elected AVA student volunteers


  • Return economy flights to conference (where required)
  • Accommodation for the duration of your volunteer role – shared single sex dormitory style
  • Free conference registration including access to scientific sessions (once duties are completed)
  • Free access to the trade exhibition
  • Breakfast, morning tea, lunch and afternoon tea will be provided to all students during their rostered shifts.
  • Student volunteers are also welcome to join delegates for Happy Hour from 6-7pm on Monday, Tuesday and Wednesday evenings.
  • One free Gala Dinner ticket – Thursday 8 June 2017 – if working the full week.

Activities for the week

Saturday 3 June 2017 – Policy Council Meeting (optional) – 8.30am - 5.30pm
Rendezvous Hotel, 328 Flinders Street, Melbourne

Sunday 4 June 2017
– 8.00am-8.00pm

Welcome and briefing, tour of conference facilities, satchel packing and general set up as required. Welcome reception and exhibition opening 6.00pm-8.00pm

Monday 5 June
– Thursday 8 June 2014 - 7.00am-6.00pm

Students will be required to help at various breakfast sessions throughout the week. During the day all session doors need to be staffed and once all delegates are in their respective sessions you will be able to attend sessions. There are various events such as happy hours in the afternoon/early evening and the Annual General Meeting where the Conference Manager, Kandy Musgrave, will need your help. Staying in contact with the AVA Events Team Student Co-ordinator will enable you to understand what’s happening each day and what is required of you.

Friday 9 June 2017 and Saturday 10 June 2017

There will be several workshops and field trips available on these dates but these will be at your own expense. Please visit the workshops and field trips page of the website. If you are interested in attending any of these workshops you will need to register online.

Evenings
If there are no functions to attend, evenings are at your own leisure.

Clothes
Please wear black trousers during the conference. The AVA will provide you with a Student Ambassador Vest so that you are noticeable as the AVA Student Representatives. Also bring dinner attire for the Gala Dinner, smart dress is required, if you would like to dress up the theme is “Bright Light City”.

How to apply

If you are interested in this volunteering opportunity please complete your details below prior to 24th March 2017. If you have any questions, please contact the AVA events team by email: events@ava.com.au.

Closing date for applications: Friday 24 March 2017

Successful applicants will be notified via email by 7 April 2017.
AVA Student and Recent Graduate Volunteers

The AVA Annual Conference is the largest conference and exhibition in Australia covering all fields of veterinary science and attracts over 800 delegates and 80 exhibiting companies. There are eight concurrent streams and 200 scientific sessions, a stellar line-up of international and local speakers, a social program and workshops and field trips. This conference is a unique opportunity to converse and gain knowledge from delegates from all around Australia as well as being able to get an understanding of the profession.

Visit conference.ava.com.au

Your role as a volunteer

The main role of student volunteers will be to assist in the scientific session rooms including scanning delegates name badges on entry, assisting with speaker requirements and other general assistance as required.

AVA will provide elected AVA student volunteers

  • Accommodation for the duration of your volunteer role – shared single sex dormitory style
  • Free conference registration including access to scientific sessions (once duties are completed)
  • Free access to the trade exhibition
  • Breakfast, morning tea, lunch and afternoon tea will be provided to all students during their rostered shifts.
  • Student volunteers are also welcome to join delegates for Happy Hour from 6-7pm on Monday, Tuesday and Wednesday evenings.
  • One free Gala Dinner ticket – Thursday 8 June 2017 – if working the full week.

Activities for the week

Saturday 3 June 2017 – Policy Council Meeting (optional) – 8.30am - 5.30pm
Rendezvous Hotel, 328 Flinders Street, Melbourne

Sunday 4 June 2017
– 8.00am-8.00pm

Welcome and briefing, tour of conference facilities, satchel packing and general set up as required. Welcome reception and exhibition opening 6.00pm-8.00pm

Monday 5 June
– Thursday 8 June 2014 - 7.00am-6.00pm

Students will be required to help at various breakfast sessions throughout the week. During the day all session doors need to be staffed and once all delegates are in their respective sessions you will be able to attend sessions. There are various events such as happy hours in the afternoon/early evening and the Annual General Meeting where the Conference Manager, Kandy Musgrave, will need your help. Staying in contact with the AVA Events Team Student Co-ordinator will enable you to understand what’s happening each day and what is required of you.

Friday 9 June 2017 and Saturday 10 June 2017

There will be several workshops and field trips available on this date but these will be at your own expense. Please visit the workshops and field trips page of the website. If you are interested in attending any of these workshops you will need to register online.

Evenings
If there are no functions to attend, evenings are at your own leisure.

Clothes
Please wear black trousers during the conference. The AVA will provide you with a Student Ambassador Vest so that you are noticeable as the AVA Student Representatives. Also bring dinner attire for the Gala Dinner, smart dress is required, if you would like to dress up the theme is “Bright Light City”.

How to apply

If you are interested in this volunteering opportunity please complete your details below prior to 24th March 2017. If you have any questions, please contact the AVA events team by email: events@ava.com.au.

Closing date for applications: Friday 24 March 2017

Successful applicants will be notified via email by 7 April 2017.
*
First Name
Surname
Email
Mobile
AVA member number
I am an: *
University
Year
Year graduated
Availability
Availability
OR

I am available for the following days (preference is given to students who can assist for the entire conference). A minimum of 3 days commitment is required (excluding Saturday).

please tick the days you are available
OR

I am available for the following days (preference is given to students who can assist for the entire conference). A minimum of 3 days commitment is required:
please tick the days you are available
Language spoken other than English:
Please select the roles that interest you: