| Exhibit Schedule (click here for complete Forum schedule) | ||
| Monday, November 18 | ||
| 1–5pm | Exhibit Setup | |
| Tuesday, November 19 | ||
| 7am–5pm | Exhibits Open | |
| 10:15–10:30am | Break/Exhibits | |
| 11:30–11:40am | Break/Exhibits | |
| 12:45–2pm | Lunch/Exhibits | |
| 3:20–3:30pm | Break/Exhibits | |
| 4:30–4:40pm | Break/Exhibits | |
| 4:40pm | Exhibit Teardown | |
| Rate: $500 per booth in South Lobby Exhibit Includes: two (2) Forum registrations; one (1) 6' draped table; two (2) chairs; trash can; electricity hook–up (if needed); logo recognition on Forum website. Electricity: Power is limited to one (1) 120–volt circuit. Indicate during online registration if electricity hook–up is needed. Booth Map: Click here for booth map Contract for Space: Application for space becomes a contract upon the completion of online registration. Payment for Space: All rental spaces must be paid in full by opening date of event on November 18. Assignment of Space: Priority for space assignments will be based upon the order in which registrations are received and on the availability of space requested. Space Relocation: Event management reserves the right to relocate a space due to modifications of the facility, fire marshal restrictions, or any other reason in the best interest of the overall event. Application Denial: Event management reserves the right to cancel or refuse rental space to any persons or company whose conduct or display of goods is, in the opinion of event management, incompatible with the general character and objectives of the event. Subletting Space: Exhibitor shall not reassign, sublease, or share assigned space with any person, firm or entity and agrees not to exhibit, advertise, or offer for sale goods other than those manufactured and/or sold in the regular course of business, without notification and approval of event management. Sales: In the event the exhibitor engages in onsite sales/transactions, the exhibitor is responsible for complying with all federal, state, and local laws that pertain to such sales. Fire Protection: All display material must be flameproof and subject to inspection by the fire department. No flammable fluids or substances may be used or shown in booths. Noise Policy: Exhibits that include the operation of musical equipment, radios, sound motion picture equipment, public address systems, or any noise-making machines must be operated so that the noise resulting therefrom will not disturb adjacent exhibitors or their patrons, and must be approved by event management. Shipping: Please contact event management for shipping needs at info@wciconferences.org. Repair of Damages: The cost of repairing any damage by the exhibitor, its employees, representatives or agents to the facility will be billed to and paid for by the exhibitor. Nothing will be posted on, tacked, nailed, screwed, or otherwise attached to columns, walls, floors, ceilings, furniture or other property of the facility. Cancellation Policy: Requests for cancellation and refunds must be in writing via email. A refund will be issued, less a $25 processing fee, if the cancellation request is received by October 19, 2013. No refunds will be made for cancellations received after October 19, 2013. Send cancellation requests to info@wciconferences.org. Cancellation of Event: Should the event be canceled, postponed, or abandoned thirty days (30) or more prior to opening date, a full refund will be paid for rental space. Hold Harmless: Exhibitor assumes entire responsibility and hereby agrees to protect, indemnify, defend and save Creative Oklahoma and its employees and agents harmless against all claims, losses and damages to person or property, governmental charges or fines and attorney's fees arising out of or caused by exhibitor's installation, removal, maintenance, occupancy or use of the exhibition premises or a part thereof. In addition, exhibitor acknowledges that Creative Oklahoma does not maintain insurance covering exhibitor's property and that it is the sole responsibility of the exhibitor to obtain business interruption and property damage insurance covering such losses by exhibitor. |
