Association Meetings Programme 2017
 
Registration
1. How much does it cost to register?
2. What is included in the registration fee?
3. How can I pay for my registration fee?
4. When will I receive an invoice?
5. When do I have to pay the invoice?
6. Where can I find the bank details of ICCA?
7. What happens if I don’t pay before a new deadline has passed?
8. When will I be able to book sessions that require pre-registration?
9. How do I get the TapCrowd app?
10. Where can I see who's coming?
11. How do I cancel my registration?

Travel and Lodging
12. How can I book a room in one of the official hotel?
13. Can I book accommodation at an alternative hotel of my own choice?
14. Do I need a visa to get to Japan?
15. I need an invitation letter to obtain my visa, how can I get one?

16. How can I send a shipment to the venue?

Business Exchange

17. How do I participate in the Business Exchange?
18. What information do I need to supply for the Business Exchange?
19. What must the lead include in order to participate?
20. How many leads can I propose?
21. Can I use a lead I proposed in the past at other ICCA Events?
22. After sending my proposal form I saw that I made a mistake, can I make a change?
23. When is the deadline to propose my Business Exchange Lead?
24. What happens if I miss the deadline to participate in the Business Exchange?
25. When can I look at the other leads that have been proposed?
26. When will I receive the Business Exchange booklet?
27. Can we discuss leads with each other outside of the Business Exchange sessions?
28. How do I make a Business Exchange appointment?
29. How many appointments can I make?
30. How long does an appointment last?


1. How much does it cost to register?
Please find an overview of the registration fees here.

2. What is included in the registration fee?
Included in the registration fee:
•Access to all education sessions
•Lunches, coffee breaks, evening social events

3. How can I pay for my registration fee?
Payment of the registration fee can be made by bank transfer (for bank details please see the invoice) or credit card (AMEX, MasterCard or Visa). To facilitate tracking of payments, please clearly indicate the invoice and debtor number in the reference field when making the payment.

Please note that observers can only pay by credit card.

4. When will I receive an invoice?
You can find a link to download the invoice in the registration confirmation e-mail.

5. When do I have to pay the invoice?
You can find the due date of your invoice below the invoice number. Payments should be made within 30 days after the invoice has been issued. If you have not paid before the due date written on your invoice, ICCA reserves the right to send you a credit note and a new invoice with a higher fee if a registration deadline has passed in the meantime.

6. Where can I find the bank details of ICCA?
If you wish to pay by bank transfer, you can find our bank details at the bottom of your invoice.

7. What happens if I don’t pay before a new deadline has passed?
ICCA reserves the right to send you a credit note and a new invoice with a higher fee if a registration deadline has passed in the meantime.

8. When will I be able to book sessions that require pre-registration?
For most of the sessions it is not necessary to pre-register. You will receive an e-mail with information about sessions that require pre-registration and the possibility to log back in to your registration closer to the event.

9. How do I get the Tapcrowd app?
You will receive an email with all the information to download the app.

10. Where can I see who's coming?
You can check who's coming list on the homepage.

11. How do I cancel my registration?
Notification of cancellation of your registration must be sent in writing to the ICCA Events Department. For cancellation fees please see the terms and conditions.

12. How can I book a room in the official hotel?
You can book a room during the registration process. More information about the hotel can be found here

13. Can I book accommodation at an alternative hotel of my own choice?
You can book a room in an alternative hotel but please note that we have a special rate in the Fukuoka Sea Hawk Hotel for AMP participants. Furthermore, it's the venue of all educational sessions.

14. Do I need a visa to get to Japan?
Please check here to see if you need a visa to get to Japan. However, we strongly reccomend to check with your locall embassy.

15. I need an invitation letter to obtain my visa, how can I get one?
Should you require a letter for the AMP, please contact the ICCA Events Department once you have registered.

16. How can I send a shipment to the venue?
More information will follow.

17. How do I participate in the Business Exchange?
When registering, you can indicate that you want to participate. You will then receive a separate email with instructions. The instructions will also include a link to an online application form where you will need to complete information on the event you are putting forward for the Business Exchange.

18. What information do I need to supply for the Business Exchange?

First you have to propose a lead. Participants do so, by filling out an Online Lead Proposal Form and submitting the form to ICCA HQ. Once your lead has been reviewed and updated by the research department, you will receive an acceptance letter. It is only when this process has been completed that you can become a Business Exchange participant.

19. What must the lead include in order to participate?
A lead must:
- attract at least 250 participants.
- be held on a regular basis.
- rotate between at least 3 different countries.

Please note: In case of a past meeting, it should not have taken place more than 2 years ago.

20. How many leads can I propose?
You are only able to propose one lead. If the proposed meeting doesn't meet all of these criteria, the meeting will not be accepted and you will be asked to propose another lead as soon as possible.

21. Can I use a lead I proposed in the past at other ICCA Events?
Yes you can, however you will have already talked about your lead to some of the participants and they may no longer be interested in the same lead while they might have a new lead themselves.

22. After sending my proposal form I saw that I made a mistake, can I make a change?

As long as it is still within the deadline, you may, please contact Tim Schwartzmann.

23. When is the deadline to propose my Business Exchange Lead?
The deadline to submit the lead will be confirmed soon.

24. What happens if I miss the deadline to participate in the Business Exchange?

Unfortunately if you have missed the deadline and haven’t submitted the Online Lead Proposal Form, you will not be able to participate in the Business Exchange.

25. When can I look at the other leads that have been proposed?
As soon as a lead has been approved you will be able to access it on the ICCA Association Database, following the instructions in your acceptance letter.

26. When will I receive the Business Exchange booklet?
After the deadline has passed you will receive the link to the online Business Exchange booklet.

27. Can we discuss leads with each other outside of the Business Exchange sessions?
You can engage in Business Exchange throughout the AMP. But please note; most participants will expect you all to be present at the actual Business Exchange sessions. Outside of these sessions, you are able to use the networking breaks to meet each other in the Business Exchange Coffee Zone or at any other time & place.

28. How do I make a Business Exchange appointment?

You will be able to make appointments, via the Tapcrowd app which will be made available to all participants 2 weeks before the event. Through this app you will be able to contact other Business Exchange participants to set up meetings in advance.
Besides the BE appointments, you can also make consultancy and research one on one appointments.

29. How many appointments can I make?
There are no limits on the number of appointments you can make, we advise you to make as many appointments for the Business Exchange sessions and other types of appointments as possible.

30. How long does an appointment last?

During the Business Exchange time slots, each round will last 10 minutes.
The research one on one appointments last 30 mins. You can choose the duration for the consultancy appointments.