Shipping & Freight

Exhibition Freighting G.S.M. are able to offer a comprehensive package including customs clearance and transportation as well as on-site operations under the supervision of their experienced staff.

Please read the instructions carefully, as failure to comply may lead to unnecessary delays in clearance and additional expenses.
If you have any questions, please contact Exhibition Freighting G.S.M. at:
Contact: Chantal O’Shea
Telephone: + 27 21 552 7248
Fax: + 27 21 552 2349
E-mail: chantal@ef-gsm.co.za

Click here to visit the Exhibition Freighting G.S.M website


Exhibition Freighting can provide the following services to exhibitors:
  • International Transport
  • Removal & Storage
  • Customs Clearance
  • Return of empty cases
  • Warehousing
  • Re-export formalities
  • On-site handling facilities
  • Return transport

  • IMPORTANT NOTE: Those Sponsors shipping bag inserts or collateral for Media bins will receive specific shipping instructions via email and should NOT follow the below. Any questions contact: Ellen Gionta


    Step 1: Shipping Form
    Click here to download and complete the shipping form. Be sure to complete the form in its entirety, including cargo information and company details.

    Step 2: Labels
    Click here for the pre-prepared shipping label. Fill in the exhibitor details, including the sender name and address. Print the label and paste onto 2 sides of each package and have a spare copy for your Shipping Agent.

    Step 3: Choose your Option

    OPTION A: ADVANCED SHIPPING (RECOMMENDED) OPTION B: DIRECT TO VENUE
    You are able to ship your items in advance to the consignment warehouse. Here, your items will be combined with other shipments bound for the same destination and forwarded together to arrive onsite in time for the event. If you would like to use this option, items MUST arrive at the Advance Warehouse before 23 January, 2017. If you prefer, you can ship your items direct to the event venue. If you opt to do this, shipments can ONLY ARRIVE ON 1 February, 2017.
    Items should be addressed to the following:
    Exhibition Freighting G.S.M
    c/o Freight Management
    18 Railway Road Montague Gardens, 7441
    Cape Town, South Africa
    Items should be addressed to the following:
    Cape Town International Convention Center
    c/o Exhibition Freighting
    Marshalling Yard, Convention Square
    1 Lower Long Street, 8001
    Cape Town, South Africa

    Step 4: Commercial Invoice

    Choose your invoice from the below:
    Step 5: Contact Agent
    Contact Exhibition Freighting to arrange collection of goods and to finalise payment.

    For comprehensive instructions, please download the Exhibition Freighting guide here.


    Direct any questions to the provider: ef-gsm@iafrica.com

    Don't Forget! Whichever method you use, please keep in mind the following:
  • Record the number of packages
  • Keep a record of the contents
  • Note approximate size and weight
  • Keep tracking numbers
  • Use clear labels
  • Packages arriving COD will be refused
  • Don’t ship food stuffs, beverages, alcohol or plants


  • See more

    The Team Shipping and Freight Useful Documents Sponsor Delegate Registration Floorplan Stand Planning Sponsor Marketing Resources Event Schedules Frequently Asked Questions Additional Services Sponsor Resource Center