Stand Planning

The Official Onsite Contractor for the 2017 Mining Indaba is GL Events South Africa (formerly Oasys Innovations). Below you will find the necessary instructions and order forms to help you prepare your exhibit stand. Please read this information carefully and be sure to note important deadlines, this will save you time and money!

Your selected stand size and package was submitted with your 2017 Mining Indaba contract. If you omitted this step, or if your records aren’t accessible, please contact your sales representative or Customer Service before you proceed to order additional equipment, to ensure you are selecting the correct size/quantity. Services and items, such as outlets, additional lights, floral, additional furnishings, etc., are all available within this stand planning section. Please review the steps below and the table of forms you may require.

Before you get started, please familiarise yourself with the Exhibitor Rules & Regulations

If you are choosing to have a custom built exhibition stand, please use the link below to jump to the Custom Stand guidelines:

custom stands


Step 1: Stand Package Overview

Included in your Sponsor Package is the Basic Shell Scheme stand which will be constructed as per your contracted size.

The following items are included in a basic Shell Scheme Package:

  • Basic Fascia Signage (Black Lettering on White)
  • (2) Office Chairs
  • (150) Watt Spotlights
  • (1) Waste Paper Bin
  • (15) Amp Plug Point
  • (1) ¼ Distribution Board (30 Amp Single Phase)
  • (1) Skirted Table
  • Grey Carpet

Please note: If you order additional A/V equipment you may need to upgrade your electrical supply – please contact Natasha Goosen for further assistance.

Step 2: Complete the COMPULSORY Stand Plan Forms
Download the GL Events Service Manual from the table below. You MUST indicate what type of stand you are opting to use and indicate which of the provided items you wish to use:
  1. Basic Shell Scheme Package (package described above)
  2. Custom Space Only / Custom Stand (using Sponsor Appointed Contractor)

Please return to GL events South Africa as soon as possible.


Step 3: Order Extra Services
Below are the order forms and deadlines for our various suppliers. Please note the return instructions on each form. Ensure you abide by the posted deadline or you may be subject to additional costs. Floor orders are subject to availability and may incur delays.
What Deadline Return to
Download Service Manual Immediately GL events South Africa
Email Vertical Visibility Upgrade Immediately Sales Representative
Download Sponsor Appointed Contractor Form* 9 December 2016 Show Organisers
Email Submission Fascia Upgrade Logo 9 December 2016 Show Management
Download IT Services 11 January 2017 CTICC
Download Plumbing 11 January 2017 CTICC
Download Electrical 11 January 2017 CTICC
Download Satellite Connection 11 January 2017 CTICC
Download AV 11 January 2017 CTICC
Download Stand Cleaning 11 January 2017 CTICC
Download Catering Order Form 11 January 2017 CTICC
Download Beverage Order Form 11 January 2017 CTICC
Download Nespresso Machine 11 January 2017 CTICC
Email Enquiry AV Services 11 January 2017 Cue AV
Go to Advance Shipments Various Exhibition Freighting G.S.M
Download Temporary Staff 11 January 2017 Amanzi Blue
Download Stand Security 11 January 2017 Event Safe
Go to Stand Safety Forms 11 January 2017 EcoSafety

*Sponsor Appointed Contractor Forms are only applicable to exhibitors using external contractors and suppliers. See the Custom Stand section below.


Step 4: Stand Fascia Signage
If you have paid for the Fascia Upgrade as part of your Sponsor Agreement, you will need to send a high resolution/print ready logo to the team by 9 December, 2016. If you have not opted for the upgrade, it’s not too late! Contact your sales representative for further details.

Step 5: Arrange Shipping and Freight
Visit the Shipping & Freight page for detailed instructions. Exhibition Freighting G.S.M is the official freight forwarder for the 2017 Mining Indaba.

Step 6: Plan Your Arrival
The schedule below indicates when you are able to access the exhibit hall and set up your stand.
Date Exhibitor Set Up Exhibitor Access Exhibition Hours Exhibitor Dismantle
Thursday 2 February 07h00 - 00h00* Contractors only No sponsor access
Friday 3 February 07h00 - 00h00* Contractors only No sponsor access
Saturday 4 February 24 hours
Sunday 5 February 00h00 - 00h00
Monday 6 February 07h00 - 10h30 07h00 - 10h30 10h30 - 18h00
Tuesday 7 February 08h00 - 9h30 9h30 - 18h00
Wednesday 8 February 08h00 - 9h30 9h30 - 18h00
Thursday 9 February 08h00 - 9h30 9h30 - 18h00 13h00 - 15h00 Exhibitors Only
15h00 - 00h00 Contractors Only
Friday 10 February 0h00 - 00h00

CTICC Parking Tarriff

Custom Stands

Instead of using the Basic Shell Scheme package provided, some exhibitors choose to have a custom built stand. This is usually arranged with the onsite contractor, or via a third party designer/contractor. There are a number of steps to take when choosing to go custom:

Step 1: Stand Plan Form
Indicate that you are building a custom stand and whether you require any of the package items or the space only option on the Stand Plan Form which is part of the GL Events Service Manual, and ensure you submit this form to them as soon as possible.

Step 2: Sponsor Appointed Contractor Form

If you are NOT building your stand with the official onsite contractor and thus opting to use a third party designer/contractor it is imperative that you complete and submit the Sponsor Appointed Contractor form by 9 December, 2016. Click here to download the form and please return it to the Team.

Step 3: Design Approval
Custom stands must be pre-approved by the show organizers prior to 13 January, 2017. To obtain approval, please send your stand design (including measurements) to info@miningindaba.com. You will then be notified of approval. If you prefer, you can have your Sponsor Appointed Contractor liaise directly with the Show Organisers. Stand designs must adhere to the size constraints stated in your Sponsor Agreement or you may be subject to additional fees. If the design includes a banner or bulkhead rigged from the ceiling, exhibitors may need to obtain a Vertical Visibility Upgrade. Contact your Sales Representative for a quotation.

Step 4: Health and Safety Forms
All Contractors / Exhibitors building custom stands must submit a fully documented health and safety file to Ecosafety at least 4 weeks before the commencement of build-up. Contractors / Exhibitors who do not yet have a health and safety file developed for their company can download and complete the templates below. Contractors / Exhibitors will not be permitted to begin with their stand building until their health and safety plan has been evaluated and approved by Ecosafety.
The following documents will need to be provided with the health and safety forms:
  • Updated confirmation letter of Public Liability Insurance
  • Letter of Good Standing with FEM or Workman's Compensation for injuries on duty
  • Flame retardant certificates for all cloth banners, draping, materials etc.
If you have any questions and to submit your forms, please contact Elrese Stander

Compulsory As Applicable
Health & Safety Plan Air Compressor Checklist
OHS Act Policy Pneumatic Equipment Checklist
Risk Assessment & Appointment Safety Harness Checklist
Construction Supervisor Scaffold Checklist
Contractor Audit Scaffold Supervisor Appointment
Ladder Checklist
Electrical Equipment Checklist
Fall Protection Plan & Coordinator
Hand Tool Checklist
Step 5: Order Extra Services
There are a number of specialty services available to you as an exhibitor, see the Stand Planning table above to view order forms and deadlines from our suppliers. In order to avoid extra costs, ensure you submit your orders by the stated deadlines.

Step 6: Arrange Shipping
Ensure your materials and promotional items arrive in time for the event. See the Shipping & Freight page for information about the official event provider: Exhibition Freighting G.S.M.

Step 7: Arrange Load In/Build
Sponsor Appointed Contractors must arrange load in/build with the Official Onsite Contractor, GL events South Africa, in accordance with the Exhibitor Build Schedule. Please contact to make appropriate arrangements. Contractors MUST use ground sheets to cover their stand floor during construction.

Step 8: Cherry Picker/Scissor Lift Restrictions

  1. All lift operators must check into GL South Africa Exhibitor Services desk. Please indicate times and location of use.
  2. All lifts must store a back-up key with GL South Africa.
  3. Hours of Operation:
Date Lift Operation
Thursday 2 February 07h00 – 22h00
Friday 3 February 07h00 – 07h00 (24hrs)
Saturday 4 February 07h00 – 07h00 (24hrs)

**Cherry Picker use must not interfere with GL South Africa stand build. All use must be coordinated with GL South Africa.

Step 9: Contractor Registration

Contractor Registration



If you have any questions about the Stand design and build process, please contact the Teamat info@miningindaba.com


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The Team Shipping and Freight Useful Documents Sponsor Delegate Registration Floorplan Stand Planning Sponsor Marketing Resources Event Schedules Frequently Asked Questions Additional Services Sponsor Resource Center