9th Local Government and Public Sector Building Maintenance and Facility Management Conference
 
Our 2019 Speakers and Topics already include:
Adrian Evans
Adrian Evans, Associate Director, Facilities and Services
Swinburne University of Technology
Bonnie Shaw
Team Leader – Systems
Swinburne University of Technology
 FEATURE PRESENTATION - 60 minutes
 
SWINBURNE’S JOURNEY INTEGRATING A NEW SPACE DATABASE AND STRATEGIC MAINTENANCE PROGRAM
 
This presentation will detail Swinburne’s journey integrating a suite of new programs incorporating a new Space Database, a paperless Work Order system including, and linked to a Strategic Maintenance Program (SMP) and an Asbestos Register.
 
At various milestones between 2011 and 2016, Swinburne University began several journeys to replace its aging space management program, work order system, strategic maintenance program and asbestos register.
 
Join us on a mystical journey as we searched for a replacement for Aperture, our then space management program. As this process unfolded and the scope increased, a decision was made to upgrade and integrate our work order system in order to maximise the benefits of both systems. With this decision, the journey became increasingly complex largely due to a number of reasons, mainly being our IT architecture and complex business process. While in a state of frustration, mayhem and never ending circles, we decided to “go for broke” and develop, in conjunction with a vendor, a purpose built and integrated strategic maintenance and asbestos register and develop a system that will stand with us in good stead for many years into the future.
 
Move forward to November 2018 and experience the release of stage 1; Space Central incorporating Maintenance Central. Space Central being the “Source of Truth” for space, space utilisation, people movement and Maintenance Central delivering a paperless work order system and saving hours monthly in paper shuffling.
 
Early 2019 will herald the introduction of Stage 2, with the rollout of the integration of the Strategic Maintenance Program and Asbestos Register into Maintenance Central. We hope to continue to improve our systems moving forward as time progresses.
 
BIOGRAPHIES
 
Adrian’s experience spans more than 4 decades. Beginning as an apprentice in the building industry at the age of 15, then teaching building studies in the 80’s. Adrian returned to university completing degrees education and special education. Adrian is currently the Associate Director of Operations and Services at Swinburne University.
 
Bonnie’s experience varies across different sectors before moving into Facilities Management. Bonnie comes to Swinburne with a broad range of customer-focused systems knowledge, specialising and implementing the systems for Swinburne’s Facilities and Services Group.
 
 
Adam Luscombe - 1
General Manager
SA Aquatic and Leisure Centre
WHEN THE ENERGY YOU USE 'BURNS’
 
Facilities are fast facing the facts that rising utilities bills could ‘burn a hole in their operational budgets’. Utilities can make up to 10 % of there turn over.
 
In an age where the impact of managing utilities can be a confusing, how to circumnavigate the confusion is key. Failure to do so is the equivalent of writing a ‘ blank cheque’ or steering your business/ facility without a road map. And this is before a price has been placed on carbon trading.
 
This presentation will discuss practical ways to stay on top of:
  • Your energy bills
  • Consuming excessive utilities
  • The development of a strategic capital plan that can support consumption and cost stabilisation
  • The environmental and financial benefits of working on these items including:
    • Improved comfort and health outcomes for visitors
    • Maintenance
    • How to prepare for new technology that will support these aims 
 
Adam Luscombe - 2
General Manager
SA Aquatic and Leisure Centre
HOW TO MANAGE BAU (BUSINESS AS USUAL) WHEN FACILITY MAINTENANCE IS NEEDED?
 
The fear of business disruption can make the bravest Venue, or Facility Manager, nervous. In this presentation one will hear how to plan for reactive and preventive maintenance years in advance.
 
By planning one can:
  • Stage construction while maintaining access for visitors
  • Balance works vs a Major Events
  • Schedule Work through challenges
With over 9,600,000 visits in 8 years, $80 million of economic benefit due to hosting Major Events, being responsible for the High-Performance Swimming, Diving and Water Polo, the South Australian Aquatic and Leisure Centre has had to work. 
 
Running a normal business thorough planning ensures success. Tight timelines, legacy building issues and a facility performing above its expectations has led to a Facility Maintenance Methodology that is unique. Safety, customer comfort during rectification works and business continuity have become ingredients to support a busy State Facility.
 
 
Jack Mulholland
Metroaccess Community Development Officer
Maroondah City Council
SENSORY ROOMS 
 
Australian Building Standards – (AS1428) relate directly to the accessibility of the built environment for people with a disability. These standards focus on continuous accessible paths of travel and circulation spaces for people who use wheelchairs; access and facilities for people with ambulatory disabilities; and access for people with either hearing or vision impairments.
 
The building standards continue to lag behind changes in society. As a result, meeting Australian Building Standards doesn’t necessarily equate to providing an accessible building that meets community needs. Recently there has been a significant increase in community members diagnosed with Autism, as highlighted by the NDIS where 30% of approved plans are for people with Autism.
 
Autism is a lifelong developmental condition that affects, among other things, the way an individual relates to their environment and their interaction with other people. This condition can include sensory overload where every sense is heightened; every noise, colour and movement is intensified. As a result, both individuals and families can find places such as shopping centres, sporting stadiums and airports extremely challenging.
 
Sensory rooms are now being introduced to the built environment to help combat this allowing families to shop free of anxiety, attend football matches as a family and to experience travel for the first time.
 
This presentation will seek to highlight the need for sensory rooms, solutions, and various design approaches relevant to the building usage or purpose.
 
BIOGRAPHY
 
Jack Mulholland has an extensive background in project management with a particular focus on addressing gaps in the community and reducing social isolation of people with a disability and their carers. This includes award winning projects such as the Stroke a Chord Choir, Pathways for Carers and Changing Places Facilities.
 
 
Andrew Sun
Senior Manager, Asset Management
RMIT University Property Services Group
CASE STUDY: ALIGNMENT TO ISO41001 FACILITIES MANAGEMENT SYSTEM TO DRIVE SUSTAINABLE CHANGE
 
Facilities Management (FM) is currently one of the fastest-growing professional and operational disciplines worldwide. Frost & Sullivan has projected that by 2025 the global FM market of outsourced services will be worth $1 trillion.
 
Outsourced Facilities Management Systems are also being increasingly used to deliver complex services (Frost & Sullivan, 2016). 
 
Up until recently FM is understood to suffer from a general lack of consistent knowledge and awareness.I  SO 41001:2018, the international Facilities Management Systems (FMS) Standard, was released in April 2018. This is the first FMS standard to be published by the International Organisation for Standardisation (ISO) to help facility management teams achieve optimum efficiency. For organisations outsourcing facility management, it will help in selecting providers who can demonstrate compliance with the standard.
 
This case study will demonstrates RMIT University's way of alignment to the international standard and how it draws on best practices and constitutes a benchmark for developing and driving an effective strategic, tactical, and operational facility management system.
 
BIOGRAPHY 
 
Andrew Sun leads the asset management team as their Senior Manager within Property Services, RMIT University. He is responsible for all things within the asset management space. In achieving this, leading subject matter experts and leverage condition assessment methodologies, life cycle analysis, data modelling, regular asset information reviews and leading edge technologies. He has led the team to win a number of industry awards in 2017-18. He holds a Bachelor degree in Electrical Engineering, a Masters Degree in Maintenance & Reliability Engineering and a MBA. Outside of work his hobbies include bike riding, visiting wineries and hiking.
 
Jason Theakstone
Manager of Engineering Services
Orange City Council
SIMPLE NOTIFICATION OF ASBESTOS IN THE LOCAL GOVERNMENT BUILDINGS OF ORANGE CITY COUNCIL
 
Clause 425(1) of the NSW WH&S Regulations 2017 require a person in control of a workplace to ensure an Asbestos Register is prepared and kept at a workplace, Clause 427 requires the Asbestos Register to readily accessible to workers, H&S representatives and a person conducting a business who intends to carry out work at the workplace.
 
Orange City Council owns approximately 400 buildings or structures of various age that may contain asbestos and many people access these buildings for various reasons on a daily basis.
 
The Building Maintenance Staff, at Orange City Council, has developed a simple sticker that is placed at the entrances of it buildings that have a QR code that accesses Councils Asbestos Register via a hyperlink and an Autodesk BIMS barcode that contains the building asset management number (AIMS number).
 
Safework NSW believe the stickers assist Council in satisfying its requirements pursuant to Clause 427 of the WH&S Regulations and the BIMS barcode can help with its asset management processes.
 
 
BIOGRAPHY
 
Jason Theakstone has worked in various roles within Local Government for 20 years. He currently works as the Manager of Engineering Services for Orange City Council and developed the stickers as the Manager of Building Services.