2018 AARFP Conference
Sponsor and Exhibitor Information for the 41st Annual AARFP Conference

to download the full sponsor and exhibitor information package

To book your sponsorship or exhibit space, click on the space you would like to book to launch the booking process.
Grey      Available 10' X 10' Exhibitor Booths
Yellow   Available 10' X 10' Sponsor Booths
Purple   Available 15' X 10' Sponsor/Exhibitor Booths
Green   Available 20' X 20' Sponsor/Exhibitor Booths
Blue      ALL Booked Booths

Note - larger sponsor booths can be booked by contacting roberta.dexter@planaheadevents.com

Use the slide bar on the right hand side to zoom in on the floor plan

Conference Sponsor Levels








Number of Points




*Exhibit booth space must be purchased upon booking in addition to sponsorship

New in 2018!
Each attendee will get 3 beverage tickets for use on the trade show floor. Sponsors can get additional beverage tickets using sponsorship points to give to attendees at their booths. Sponsor locations with beverage tickets available will be identified on the trade show floor plan.

CLICK HERE to download the full sponsor and exhibitor information package

Standard Exhibit Hall Space Includes:
  • Draped booth, 6 ft. skirted display table(s), 2 chairs and electrical outlets
  • Listing of company name on the conference website with company description and website link
Exhibitor Badges:
  • Two (2) exhibitor badges per 10’ X 10’ booth
  • Three (3) exhibitor badges per 15’ X 10’ booth
  • Four (4) exhibitor badges per 20’ X 20’ booth
  • Option to purchase additional badges for exhibit hall only at $60 + GST

Exhibitor Registration: first come, first serve – self-selection on interactive floor plan;
Only sponsors can select prime locations near beverage stations in exhibit hall;

If you require additional items for your booth, power, carpet, shipping, etc. THE EXHIBITOR SUPPLY KIT will be available in early 2018.

Tradeshow Booth Rates for 2018

Earlybird Price (before March 1, 2018)
Regular Price (on or after March 1, 2018)
Size Price GST Total
Price GST Total
10' x 10' 850.00 42.50 892.50
950.00 47.50 997.50
10' x 15' 1275.00 63.75 1338.75
1375.00 68.75 1443.75
20' x 20'** 2000.00 100.00 2100.00
2100.00 105.00 2205.00

**Companies purchasing 20’ x 20’ booths will be given 100 beverage tickets for use during the trade show

All prices are in Canadian Dollars

Exhibit Hall Schedule



Open Time


Monday, April 16

2:00 pm – 5:00 pm


Exhibitor Setup


6:30 pm – 10:00 pm

3.5 hours

Exhibit Hall Open


10:00 pm – 11:30 pm


Exhibitor Dismantle


Payments for exhibit hall spaces and sponsorships are payable upon booking. Payment must be received prior to April 9th or your company will not be able to set up. Onsite purchase of trade show passes must be paid for by credit card before or at the time of entry.

Cancellation Policy

Contract payments are refunded upon receipt of written notice of cancellation, according to the following terms:
  • On or before February 1, 2018 contract payment refunded minus a processing fee of $250 CDN
  • After February 1, 2018, no refunds will be issued