AFDA 2019 Winter Conference

Exhibit space typically sells out early. 
Register now to ensure that your desired space is available.

Scroll down to the end of this page for to see conference floor plan and select your table(s).

Sponsorships - Please select an available
(GOLD) or (SILVER) table from the floor plan below to begin your registration. Click here to learn about different sponsorship opportunities.

All green tables are available, red have already been reserved.

All tables are 6' and include two chairs and standard hotel table drape.

All Exhibitors must be current AFDA Corporate Members in order to exhibit. If you are not a current member or your dues are not current please include your dues by selecting the "Corporate Member" option on the options page.

Exhibit Fees:

Main Hall Table: All tables in green are $450/table. There are still a few tables reserved for sponsorships.

Scorpio Room Table: $450/table

Exhibit fee includes six foot table with two chairs, electrical service (if requested), listing in the exhibitor section of the program and buffet lunch on Friday and Saturday.

Multiple Tables: Tables are sold on an individual basis. If you wish to have multiple tables you must register for each table separately. For sponsors that have multiple tables, please register for you first table and notify me of the additional table(s) you would like.

Conference Sponsors:
If your sponsorship level includes an exhibit table you must select your table through this registration process.

If you wish to be a Conference Bag Sponsor, Lunch Sponsor, Specialty Sponsor, please use this link to register.

Payment for table space must be received in full no later than November 30, 2018 or the space is subject to release.

Exhibitor Setup
: Thursday, January 17, 1:00 p.m. - 4:00 p.m.

Expo Hours
Friday, January 18,  7:30 a.m. - 4:30 p.m.
Saturday January 19, 7:30 a.m. - 12:00 p.m.

Exhibitor Hospitality Hour
Thursday 4:30 p.m. - 5:30 p.m.
Friday 4:30 p.m. - 5:30 p.m. 

The Exhibitor Hospitality Hour is an opportunity for the exhibitors and conference attendees to interact in a less formal environment. Each exhibitor is given 2 drink tickets, good for beer, wine and well drinks, for use during the event.  Additional drink tickets may be purchased for $6.00 each.

Exhibitor Drink Ticket Special
Exhibitors may purchase additional drink tickets and a special rate of 4 tickets for $20 to distribute to their customers or as they otherwise deem appropriate. Ticket packs may be purchased in advance through the registration system or on site from conference staff. On site purchase will be cash or check only.

Lunch: Your conference exhibitor badge will serve as your lunch ticket for Friday and Saturday. A maximum of two exhibitor badges will be provided per table purchased (see additional table staff information below)

Electrical Service:
Electrical service is available at no additional charge for those than need it. Please indicate under options if you will need service. You will need to provide a power strip for your table should additional outlets be needed.

Additional Table Staff :

There are 2 name badges included with the purchase of each table. If you will have an additional staff person at your table for which you desire a name tag, you will be asked during the registration process if you wish to register another attendee. Select "yes" and you will return to the category list - enter the email for the new person and select "additional table staff" for the additional person for your table.

If you require additional name badges, please make sure to add them when registering. You can always add additional staff at a later time. Each additional badge is $25. This cost covers breakfast and snacks throughout the day. If they will be joining us for lunch, the cost is $30 per day. 

Scholarship Raffle Donations:
In the past, we have done a Scholarship raffle at the registration table. This year, AFDA will only be doing a 50/50 raffle. We encourage you to raffle off any items at your own table.

NOTE: The floor plan drawing below is interactive and you may zoom in / out or move left / right / up / down.

PLEASE NOTE: Tables in the area in front of the main ballrooms will rotate approximately 45 degrees to the right in actual setup to be parallel with the walls.