2018 IDA Annual Reading, Literacy & Learning Conference
 

Frequently Asked Questions


Registration
What is the cost to attend?
Registration rates vary depending on when you register and whether or not you are a member. To find out more, head to the Registration Rates & Deadlines page.

Can I become a member and register for the conference at the same time?
No, you are not able to join or renew your IDA membership while registering. You may become a member here and use the invoice number provided in your confirmation email as your member ID to register for conference. Note: Membership must be active at the time of the conference to receive membership rates.

Are there discounts for students?
Full time, undergraduate and graduate students currently enrolled in an accredited university are eligible to receive a discount code for reduced pricing. To receive that discount code, you must first submit a copy of your current class transcript or class schedule to conference@dyslexiaida.org. Please do not submit this prior to registration opening.

Am I required to choose my sessions in advance?
Yes. While the majority of rooms are large, we want to have enough seating for everyone without exceeding fire code regulations. To eliminate any difficulty onsite, we require attendees to sign up for their sessions in advance. Each attendee's badge lists the sessions for which he or she has registered to ensure admittance into those sessions. Sessions do fill to capacity, so please select your sessions as early as possible. See our Session Room Seating policy for more information.

Can I register for two sessions that occur at the same time?
No. The registration system prevents this for the reasons stated above. If you would like to change sessions on-site, please go to the registration booth and IDA staff will update your selections and reprint your badge.

What is included in the registration rate?
Registration includes access to all general sessions, breakout sessions, research colloquia, workshops, non-ticketed events, the exhibit hall, and any refreshment breaks Thursday-Saturday.
 
Are the pre-conference symposia included in the registration rate?
No. The pre-conference symposia are an additional cost and can be purchased during registration as an additional option.

I can't find my confirmation email. Was it actually sent?
Confirmation emails are automatically sent once registration is completed and paid for. If you cannot find your confirmation email, be sure to look in your spam/junk folder. 

Payment Policy
Can I register with a purchase order/invoice?
Attendees may register and "pay" with a purchase order, but you must include the purchase order number, billing contact and billing address during registration in order to complete your registration. You may even upload your purchase order during registration.

If you do not upload your purchase order during registration, a copy of the purchase order or check payment must be received no later than 15 days after completing your registration to avoid cancellation for non-payment. 

Where do I send my purchase order?
You can send your purchase order to conference@dyslexiaida.org, fax it to 410-321-5069 or mail it to:

International Dyslexia Association
Attn: Conference Department
40 York Road, 4th Floor
Baltimore, MD 21204

If I can no longer attend, can someone else take over my registration?
Yes, if you are no longer able to attend the conference, we can substitute someone else into your registration. To do so, please email conference@dyslexiaida.org with the new registrants full name and email address. Once the substitution is completed, the new registrant will receive a confirmation email. 

Can I register as a part of a group?
Yes. Discounts are available for groups of ten or more individuals attending the conference from the same company. Please contact us if you will be registering in a group.

Hotel and Travel
How do I reserve a hotel room?
IDA's block of rooms at Foxwoods Resort is open. Please visit our hotel & travel page for more information and to book your reservation. 

Is there a fee for parking at the hotel?
Parking, both self and valet, at Foxwoods Resort is complimentary. For more information on exactly where to park, click here.

Does IDA offer discounts on air travel?
IDA has contracted with multiple airlines to assist attendees in getting to the conference for as little cost as possible. To find more information, click here.

I'm traveling from out of the country. How do I obtain a letter of invitation?
To receive a letter of invitation, you must first register and pay in full for the conference and then fill out an online form so that we can collect your information. For more information about traveling internationally and obtaining a letter of invitation, click here.

Onsite
I'm registered, but didn't receive my conference badge or materials yet. When will I receive them?
Registration materials, including the program and your name badge, are handed out onsite upon your arrival. 

When will handouts be available for the sessions?
All presenters are encouraged to send their handouts to the conference department at least two weeks prior to the conference so that we are able to upload them to the mobile app and our website. An email will be sent to attendees letting them know when handouts are available.

Are pets allowed at the conference?
Service animals are always welcome. Unfortunately, the hotel does not permit non-service animals. 

Will you have childcare available?
At this point, we have no plans to include childcare to our on-site services. 

Mobile App
Is there a mobile app for the conference?
Yes, there is a mobile app that will be available in September. Check back soon for more information. 

I think I registered for sessions on the mobile app. Does that add it to my registration?
No. The mobile app is simply a planning and communication tool. Bookmarking sessions or events in the app does not add them to your actual registration. To modify your sessions, please visit the registration desk and the staff will be more than happy to assist you.

Will the mobile app sync to multiple devices?
Yes! Once you create an account with the app you will be able to log in from any device provided it is compatible. .

General
Can I attend the conference virtually?
Yes! DyslexiaCon18 will be available via a Virtual Conference. For more information about the virtual conference, click here.

What is the dress code?
Business casual is appropriate attire. Be sure to dress in layers as session rooms tend to be chilly.

I require special assistance. How can I request it?
If you require special assistance, please indicate this during the registration process. Someone from the IDA Conference Department will contact you to ensure your needs are met.

Does IDA offer scholarships?
Yes, IDA offers scholarships for both parents and educators. Please visit our scholarships page for more information. SCHOLARSHIP DEADLINE PASSED.

What is the cancellation policy?
All cancellations, without exception, must be in writing via email to conference@dyslexiaida.org by September 24, 2018. IDA will refund registration fees, less a $35 cancellation fee. Refunds will be processed within twelve weeks following the conference. If you cancel any time after September 24, 2018, or if you are unable to attend the conference for any reason, we cannot refund your registration fees in whole or in part. No refunds will be processed for special sessions with fees/ticketed events on or after October 1, 2018.

Are continuing education hours available for attending this conference?
Yes! IDA is an approved provider of continuing education units for the American Speech-Language Hearing Association (ASHA) and Virginia Commonwealth University (VCU). Both are available at an additional charge and require registration and paperwork to be completed onsite.

Additionally, those hoping to secure clock hours for their IDA renewal or certification will be able to obtain them during the annual conference.

IDA offers a certificate of attendance that will be sent electronically following the conference.

Depending on the rules and regulations of your accrediting bodies or departments of education, CEUs can often be used to obtain credit. We highly recommend that you check with your accrediting body or department of education about any requirements PRIOR to attending the Conference.

For more information about continuing education, please click here.

May I audio/video record the sessions?
To protect the privacy of our speakers, no attendee may record any session. However, if the presenter has agreed, IDA audio records sessions that are available for purchase during registration, onsite, and following the conference.

Can I deduct my registration fee on my taxes as a professional development cost?
Please consult your tax professional to determine if the IDA Conference qualifies for any type of tax deduction.

Can you help me convince my leadership that I should attend the conference?
Many attendees have found that writing a letter to justify the cost of registration has helped them secure paid leave for the conference. We have developed a template and compiled additional information for you to use to start this process.