AMICE Congress
General information


Your personal name badge is your entrance ticket to all sessions and other activities of the AMICE Congress. Please remember to wear this badge at all times during the Congress and the social activities. At the back of your badge is a number that you can call during the Congress in case of emergencies.

Banks and post office

Most banks open at 09.00 and close around 15.00 Monday to Friday with the exception of Thursday when they usually close at 18.00. All banks are closed on weekends and on public holidays. Post offices are generally open between 09.30-15.30. The monetary unit used in Sweden is the Swedish Krona (SEK). Most services in Sweden accept major credit cards. Credit cards can also be used for withdrawing money in banks or from cash dispensers.

Delegate fees

The delegate fee includes the participation in all sessions, coffee/tea and lunches on Monday and Tuesday, the Welcome reception on Sunday at Skansen, as well as daytime access to the park, the Gala dinner at the Winterviken on Monday, and the city tour of Stockholm on Tuesday afternoon. The following fees are valid for all registrations:
  • AMICE member: 9,800 SEK
  • Non–member: 12,900 SEK

Payment of the total amount should be made upon registration on-line via bank transfer or credit card. Please note your registration will not be confirmed until your full payment has been received.

Accompanying persons

There is not an accompanying persons’ programme as such.

Delegates have the possibility to register accompanying persons per event, i.e. welcome reception (1,200 SEK) and gala dinner (1,800 SEK) at a price per activity, as well as for the city tour.

Accompanying persons may also purchase the “Stockholm Pass Card” which gives them access to transportation and entry to all major attractions in Stockholm.

Cancellation fees

  • For cancellations received by 30 March 2018, there will be reimbursement of 100% of the registration fees paid.
  • For cancellations received between 31 March - 30 April 2018, 50% of the registration fees will be reimbursed.
  • For cancellations received between 1 May – 14 May 2018, 20% of the registration fees will be reimbursed.
  • No reimbursements will be made for cancellations received after 15 May 2018.
  • Please note that there will be no refund for no-shows.
  • Dress code

    The dress code will be ‘smart business attire' throughout the Congress with the exception of the Welcome Reception which will be casual and the Gala dinner where the dress code will be ‘cocktail attire' (lounge or dinner suit for men and cocktail dress/smart evening attire for ladies).

    Electrical supply

    Electricity is supplied at 230 volts, 50 Hz. Some hotels provide 110 volts AC sockets for electric razors only. Plugs and sockets are the same as in the Continental countries of the European Union, that is the Europlug with two round prongs. British, Irish and non-European participants need plug adaptors for electrical appliances.

    Emergency numbers

    In Sweden

    • to contact the police dial 112
    • to contact the fire brigade dial 112
    • to contact the ambulance service dial 112


    The Congress organisers cannot accept liability for personal injuries sustained, for loss of, or damage to, property belonging to Congress participants (or their accompanying persons), either during or as a result of the Congress. Please check the validity of your own travel insurance.


    At the Congress simultaneous interpretation will be offered in English and/or French and/or German and/or Spanish depending on registrations. 


    The Congress organisers are solely responsible for services linked to the Congress (sessions, social programme, transport for excursions). However, the organisers shall in no event be liable for acts or omissions in the case of injury, damage, loss, accident, delay or irregularity of any kind whatsoever during arrangements organised through contractors or the employees of such contractors in carrying out services. 

    Hotel, tour and transportation services are subject to the terms and conditions under which they are offered to the public in general. The Congress organisers reserve the right to make changes where deemed necessary without prior notice to the parties concerned. All disputes are subject to Swedish Law and the courts of Stockholm. 

    Local cuisine and eating out

    Stockholm has numerous restaurants of various styles, prices and categories serving local or international cuisine. Most restaurants are open for lunch from 12am to 3 pm and for dinner from 7pm to 11pm or later.

    Time zone

    The time in Stockholm is Central European Time (CET) which is GMT plus 1 hour, plus 1 hour in summer.


    In Sweden most of the time the gratuity is included as part of a service charge. If there is no service charge, 5-10% is the general rule for restaurant service. For taxis and bartenders, just round up a few SEK, tips are not expected. 


    You can check the weather forecast here. June is also one of the warmest months in Sweden with an abundance of sunshine helping to keep things warm. In Stockholm the average June temperature is 16°C – 21 C. Average rainy days in June is shown as eight days.

    Contact us

    Rue de Trône,
    BE-1050, Brussels              
    tel: +32 (0)2 503 38 78

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