2012 INS Annual Convention & Industrial Exhibition
 
Exhibitor Information
Meeting Location
Rio All-Suite Hotel & Casino
3700 W Flamingo Rd
Las Vegas, Nevada 89103
 
General Services Contractor
Brede Exposition Services will once again
be the official general services contractor for this show.
 
Dedicated Exhibit Hours
Monday, April 30           10:00 am – 2:00 pm
Tuesday, May 1            10:00 am – 2:00 pm
Wednesday, May 2       10:00 am – 2:00 pm
 
Exhibits are located in the Rio Pavilion on the first floor of the Rio All-Suite Hotel & Casino. Click on the Virtual Industrial Exhibition Hall to view the
updated Exhibit Hall floor plan.
 

Installation Hours
Installation of exhibits must be carried
out within the following scheduled hours:

Saturday, April 28          8:00 am – 5:00 pm
Sunday, April 29            8:00 am – 5:00 pm
 
Dismantling Hours
Wednesday, May 2      2:00 pm – 10:00 pm
 

Exhibitor Registration Hours
Registration hours are subject to change.

Friday, April 27           5:00 pm – 8:00 pm
Saturday, April 28       8:00 am – 5:30 pm
Sunday, April 29         7:30 am – 6:00 pm
Monday, April 30        7:00 am – 5:00 pm
Tuesday, May 1         7:00 am – 5:00 pm
Wednesday, May 2    7:00 am – 5:00 pm
 

Educational Program Information**
Spring National Academy of Infusion Therapy

Saturday, April 28       12:00 – 5:30 pm

Sunday, April 29         8:00 am – 2:30 pm

Annual Meeting
Monday, April 30         
8:00 – 10:00 am &    2:00 – 5:00 pm

Tuesday, May 1          

8:00 – 10:00 am &    2:00 – 5:00 pm

Wednesday, May 2     

8:00 – 10:00 am &    2:00 – 5:00 pm

Thursday, May 3         

9:00 am – 3:00 pm

** Only registered conference attendees are allowed access to the educational sessions.  Exhibitor badges do not allow access to the sessions.  

Exhibit Space Rental Fees
Prices below are based on cash payments (checks).
Add 4% for payments made by credit card.

10' x 10' – $2,400
10' x 20' – $3,700
10' x 30' – $5,500
20' x 20' – $8,900 Island*
20' x 30' – $13,300 Island*
20' x 40' – $17,700 Island*
30' x 30' – $20,000 Island*
30' x 40' – $26,500 Island*
30' x 50' – $30,000 Island*
 
The exhibit space rental fee includes:
• 8' high backwall drape (except island booths)
• 3' high sidewall drape (except island booths)
• Company Identification sign
• Show directory listing, including a 50-word  Company Profile Description
• Online Booth Listing in our Virtual Industrial Exhibition including product information, product categories and links to your web site

* Island booths cannot be canceled and are non- refundable.
 

Deposits and Payment Terms
Upon receipt of your contract, preliminary space assignments will be placed on hold, and a deposit is due within 30 days to confirm space assignment. Final space assignments will be confirmed when full payment is received.

Exhibit Space Reserved by December 31, 2011: A 50% deposit is due within 30 days of exhibit space contract submission. The remaining balance is due by December 31, 2011.

Exhibit Space Reserved after December 31, 2011: The full exhibit fee is due within 30 days of exhibit space contract submission.

If deposit/payment is not received by INS within 30 days of contract submission, the preliminary space assignment will be released back into general inventory for other companies to select. Exhibitor is still responsible for quantity and size of space requested on the contract and will be required to select new space assignments when deposit/payment is received, based on current availability at that time. Exhibit space contract terms are not voided in the event of nonpayment.
 
Height Restrictions
All inline booths must not exceed 8’ in height.  Island booths must not exceed 30’ in height. 
 
Exhibitor Service Center
Update your Virtual Industrial Exhibition booth listing, submit your Exhibitor Registrations online, access Exhibitor Housing information, review and sign up for Sponsorship and Promotional Opportunities, access the Exhibitor Services Manual, and more – online anytime!
 
Hotel Accommodations and Travel
Information regarding hotel accommodations and travel discounts will be available in the Exhibitor Service Center this fall. 

INS Meetings Department Contacts

Heather Sampson, CMP     
Meetings Manager
heather.sampson@ins1.org
(781) 440-9408, x344

Meghan Cavanaugh
Meetings Coordinator
Meghan.cavanaugh@ins1.org
(781) 440-9408, x335