2019 Workplace Health & Safety Conference
 
Sponsor and Exhibitor Information
37th Annual Workplace Health and Safety Conference

CLICK HERE to download the 2019 Sponsor and Exhibitor Information Package

To book your Sponsor Package or Exhibit Only booth, click on the booth you want to book using the interactive floor plan below and the registration process will launch. Exhibitors booking by September 30th receive 2018 pricing - a $50.00 savings off Early Bird rate.




Use the slide bar on the right hand side of the floor plan to zoom in.

Standard Exhibit Hall Space Includes:

  • 10’ wide X 10’ deep draped booth; 6 ft. skirted display table; 2 chairs

  • Listing of company name on the conference website with company description and website link

  • Two (2) exhibitor badges per booth

  • Option to purchase Exhibitor Add ons - see options below

Additional items for your booth, carpet, shipping, etc. can be ordered through our materials handling provider - Global Conventions.  Exhibitor Kit will be available shortly.

EXHIBIT BOOTH RATES

Type

Booth Size

Early Bird Price
On or Before February 28, 2019

Regular Price
After February 28, 2019

Member

10’ X 10'

$1,000

$1,200

Non-Member

10 X 10'

$1,150

$1,350

All prices are in Canadian Dollars

Book by September 30th to receive 2018 pricing ($50.00 off of Early Bird rate)

DID YOU KNOW?  Booking a SPONSOR PACKAGE allows you to customize add-on options and book a prime booth location with additional benefits.

EXHIBITOR ADD-ON OPTIONS - see details below

Add-on Options                         
 Price
20 minute Vendor Presentation
 $350.00
Passport Program
 $250.00
Delegate Notebook Advertisement 1/4 page
 $300.00
Delegate Notebook Advertisement 1/2 page $500.00
Delegate Notebook Advertisement full page $800.00
Delegate Mailing List
 $500.00
Additional Exhibitor Reps (Max. 2 additional per booth)
 $250.00
Electrical Outlet        
 $145.00

VENDOR PRESENTATION

Sponsors and exhibitors may add on a 20 minute vendor taught workshop or product demonstration.

These workshops will take place during dedicated Exhibit Hall time frames and be promoted to attendees on the conference website and mobile app.

PASSPORT PROGRAM

A popular exhibitor/delegate engagement tool, the passport program encourages delegates to interact with exhibitors for the opportunity to win great prizes

DELEGATE NOTEBOOK ADVERTISEMENT

Sponsors and Exhibitors have the opportunity to put an ad in our conference notebook to be provided to all attendees.

 1/4 page
 $300.00
 1/2 page 
 $500.00
 Full page
 $800.00
Purchase deadline is February 1, 2019.

DELEGATE MAILING LIST PURCHASE OPTION:

The delegate list with email contact information will be provided post conference (based on permission by delegates provided at registration)

ADDITIONAL EXHIBITOR REPRESENTATIVE BADGES

Exhibitors may purchase up to two (2) additional badges for onsite exhibitor representatives at $250/badge.

ELECTRICAL POWER FOR BOOTH

Duplex power outlet: $145

EXHIBIT HALL SCHEDULE

Sunday, April 14, 2019

2:00 pm – 6:00 pm


Exhibitor Setup

Monday, April 15, 2019

7:30 am – 9:00 am

1.5 hour

Registration with Coffee & Muffins in Exhibit Hall


10:30 am – 11:00 am

0.5 hours

Exhibit Hall, Break


12:00 pm – 1:30 pm

1.5 hours

Exhibit Hall, Lunch & Vendor Sessions


2:30 pm – 3:00 pm

0.5 hours

Exhibit Hall, Break

Tuesday, April 16, 2019

7:30 am – 8:30 am

1.0 hours

Exhibit Hall, Breakfast & Vendor Sessions


11:15 am – 12:00 pm

0.75 hours

Exhibit Hall, Break


1:00 pm – 2:30 pm

1.5 hours

Sponsored Closing Keynote & Lunch with Exhibitor Hosted Tables


2:30 pm – 3:30 pm


Exhibitor Dismantle

All functions listed will be hosted in the exhibit hall except the vendor hosted presentations. There may be slight modifications to the exact open times as the schedule of sessions develops but open hours will not decrease.

PAYMENTS

Payments for exhibit hall spaces are due upon booking.

CANCELLATION POLICY

Contract payments are refunded upon receipt of written notice of cancellation, according to the following terms:
  • On or before February 1, 2019 contract payment refunded minus a processing fee of $250 CDN
  • After February 1, 2019 contract payment refunded minus a processing fee of $500 CDN
  • After March 15, 2019 no refunds will be issued