Page last updated 6 October 2019
PMO Symposium® 2019 Speaker Toolkit
Raise your visibility and get the word out about your session using the PMO Symposium Speaker Toolkit.
PMO Symposium®
Sunday, 3 November 2019 through Wednesday, 6 November 2019
Gaylord Rockies Resort and Convention Center
6700 North Gaylord Rockies Blvd.
Aurora, Colorado 80019 USA
www.PMOSymposium.org | #PMOSym
Sunday, 3 November 2019 through Wednesday, 6 November 2019
Gaylord Rockies Resort and Convention Center
6700 North Gaylord Rockies Blvd.
Aurora, Colorado 80019 USA
www.PMOSymposium.org | #PMOSym
Where Leaders Meet
PMO Symposium® 2019 is the must-attend event for program, portfolio, PMO and organizational project management leaders responsible for the success of their organization's key initiatives. Presented by the Project Management Institute®, the three-day symposium provides attendees with access to PMO experts so that they can learn, network, and gain practical, real-world expertise to take their PMOs to the next level.
Features include:
- Keynote presentations
- A full roster of other dynamic featured speakers who will tackle hot topics including organizational transformation, enabling, organizational project management, governance structures, and enterprise portfolio management.
- Over 80 advanced level, interactive sessions and the opportunity to earn 15+ PDUs to maintain your PMP®, PfMP® or PgMP® credential.
- Learning Excursions provide attendees an opportunity to go behind the scenes of large-scale projects/PMOs local to Denver, Colorado.
Important Dates
As we work together to develop a quality event, the PMO Symposium Team will work to meet established deadlines/timelines and ask that you do the same! Questions regarding this timeline can be addressed to event.speakers@pmi.org.
| Date | Details and Deliverable(s) |
| Monday, 1 July | Deadline for Acceptance of Presenter Role and completion of the following:
|
| Friday, 12 July | PMO Symposium Agenda Released for Presenter Review |
| Monday, 15 July 2:00 - 3:00 p.m. ET | Speaker Briefing Webinar |
| August | Lead presenters to receive confirmations for complimentary registration and hotel accommodations. |
| Monday, 19 August | Deadline for Speaker Video (1-2 minutes) to describe why your session should be a part of someone’s PMO Symposium experience. This video will be posted to PMI’s YouTube channel in advance of the event. (optional) Social Media and Video |
| Friday, 13 September | Deadline for Draft Presentation uploaded via the Presenter Platform. |
| Friday, 11 October | Deadline for Final Presentations |
| 3-6 November | Live Event: PMO Symposium 2019 in Denver, Colorado |
Registration & Travel
Presenter Acknowledgement and Acceptance of Standard Conditions Agreement, Section 4, "Compensation":
Presenter Acknowledgement and Acceptance of Standard Conditions Agreement, Section 4, "Compensation":
- PMI will give the primary Author/Presenter a complimentary full-event registration and hotel lodging for check in on 3 November and check out on 6 November.
- PMI does not cover the cost of any travel of additional expenses, or any pre- or post-symposium events.
- Any co-presenter will be responsible for his/her registration, hotel and travel.
- If the presentation is cancelled for any reason, complimentary and hotel registrations will be cancelled. The presenter will be responsible for submitting the appropriate registration fees in order to attend the event.
- In September, PMI will contact the lead presenter with information pertaining to meeting registration and hotel accommodations.
- The registration includes: breakfast, lunch, breaks, and an evening reception each day; access to the Sponsor Lounge; and the ability to earn PDUs.
- Only registered participants may access the meeting rooms, Sponsor Lounge, or networking events. PMI is not able to accommodate requests to bring a guest or support staff to accompany a Presenter to a meeting room.
- Presenters should confirm travel paperwork requirements to participate at PMO Symposium as soon as possible. If a visa is required to travel to Denver, Colorado, USA, please refer to your Registration email and access your registration to request an Embassy Letter. It is recommended that visa applications be sent to the appropriate Embassy at least six (6) weeks from the start date of the event.
Save with United Airlines
Save off published fares to Denver, Colorado (DEN) between 28 October and 12 November 2019. Contact your travel professional or United at +1 800 426 1122 for reservations. Refer to Agreement Code: 714995. Z Code: ZGGN. Or, save by booking your own reservations at www.united.com. Choose your flight times and access your meeting discount by inserting ZGGN714995 in the Offer Code box.
Valid dates: Between 28 October and 12 November 2019.
Raise Your Visibility as a Speaker
If you Tweet, blog, have a professional Facebook page or LinkedIn profile and would like these included in your online bio for added promotion, please send links to your pages to amanda.holm@pmi.org.
If you Tweet, blog, have a professional Facebook page or LinkedIn profile and would like these included in your online bio for added promotion, please send links to your pages to amanda.holm@pmi.org.
Social Media and Video
Are you on Twitter? Follow #PMOSym and tweet about your presence at the 2019 event. Be sure to use #PMOSym in your promotions! Here are some sample tweets:
Are you on Twitter? Follow #PMOSym and tweet about your presence at the 2019 event. Be sure to use #PMOSym in your promotions! Here are some sample tweets:
| Sample Tweets | Where leaders meet! Join me and 600+ project and program leaders at #PMOSym http://www.pmi.org/pmo-symposium |
| Close the gap between strategy development and implementation. Join me and 600+ project and program leaders at #PMOSym http://www.pmi.org/pmo-symposium | |
| PMOs need to deliver business results in sync with organizational strategy. To make sure yours does, attend #PMOSym http://www.pmi.org/pmo-symposium | |
| Network, share ideas, benchmark and gain expertise in the strategies driving success for PMOs. #PMOSym http://www.pmi.org/pmo-symposium | |
| Go behind the scenes of real-world projects, take home lessons to maximize the value of your PMO at #PMOSym http://www.pmi.org/pmo-symposium | |
| Join me at #PMOSym for an in-depth exploration of __your topic__. | |
| Gain actionable insights on agile transformation and evolving your PMO. Join your peers at #PMOSym http://www.pmi.org/pmo-symposium |
| Sample Facebook/LinkedIn Post | At the 2019 PMO Symposium you'll find more than 80 interactive educational sessions devoted to improving and demonstrating the value of portfolio management within your organization. Join me in Denver, CO, as I dive into __your topic__ on __session date and time__. |
Video Promotion on Social Media
We are excited for your presentation and want participants to hear about your topic in advance of arriving for PMO Symposium. Create a short video to promote your session that will be posted to YouTube. Review highlights of last year by exploring the 2018 PMO Symposium YouTube channel.
Check out the Video Tips for more details. Video submission deadline is 19 August.
Badges
Use this badge on your website or in printed materials to promote your presence at PMO Symposium. Click on the image which will open it in a new window. Then you can right click and save the image to your personal computer.
Please link the badge to www.PMOSymposium.org and use Alt tag: "PMO Symposium, 3-6 November 2019, USA".
You can also include this badge in your Tweets, Facebook and LinkedIn posts.
PowerPoint Presentation
The official PMI® PMO Symposium® PowerPoint Presentation Template is available here for your draft presentation. Due to a new brand refresh coming later, the official template for final presentations will be prepared and shared with you at a later date. Presenters are required to use the official templates for their draft and final presentations.
Presentation Preparation
- Draft Presentation: A draft presentation will be due via the Presenter Platform no later than Friday, 13 September. It will then be distributed to a review panel, and PMI will provide their feedback prior to 4 October. Be sure to include speaker notes for each slide to help reviewers evaluate your presentation and provide meaningful feedback.
- Optional Video Session Preview: In addition to your presentation, accepted speakers will have the option to provide a video (1-2 minutes) to showcase their session. The purpose is to provide a session preview and highlight your passion about the topic for attendees. This approach aims to help attendees get a quick view of your topic and make informed decisions regarding programming needs during the event. PMI will post these videos on PMI's YouTube channel.
- Internet: While there will be WiFi in the venue, we recommend that any presentation in the program not be dependent on Internet connectivity because of its unreliability, especially in a room that may contain at least 100+ people who have personal devices. We want to ensure that a presentation is successful and not subject to any disruptions because of technical or connectivity difficulties.
- Copyright and Citing References: If you plan to reference or cite materials that are not your original work, please reference it on the slide or in a summary slide using APA as a style guide.
- IMPORTANT: As you prepare your draft presentation, please note that due to the technology being used for PMO Symposium, presenters will not be able to view their presentation notes via PowerPoint on the meeting room laptop. This limitation is due to the onsite presentation management system that will be used to collect and dispatch presentations from the onsite Speaker Ready Room. Presenters are encouraged to print out their notes prior to arriving at PMO Symposium.
- Final Presentation PPT Template - Please find the updated template for your final presentation HERE.
Uploading Final Presentations
- Final presentations will be due by Friday, 11 October. Instructions on how to upload presentations will be delivered prior to the deadline.
- Updates: Presenters are encouraged to keep updates and edits to a minimum after posting.
- Backup File: Remember to bring a copy of your presentation file(s), including any handouts and videos on a USB as a backup.
- Final PPT: Your final PowerPoint presentation will be uploaded to your meeting room laptop and converted as a PDF for pre-event attendee access.
Please use the recommended naming convention: Session#_LastName_FirstName-presentation_v1.ppt (ex. 101_Smith_John-presentation_v1.ppt)
- Handout(s): If you have handout materials you would like to share with participants, a file may be uploaded which will be converted to PDF (if not already) and included for download with your PDF presentation.
Please use the recommended naming convention: Session#_LastName_FirstName-handout# (ex. 101_Smith_John-handout1.doc, 101_Smith_John-handout2.doc)
- Video(s): If you plan on sharing a video with your presentation, please plan to upload a video file. Wireless internet connection bandwidth is not guaranteed; therefore, having a video file will ensure your presentation is ready when delivered.
Please use the recommended naming convention: Session#_LastName_FirstName-video (ex. 101_Smith_John-video)
Onsite Management
- Updates to Presentation: You are encouraged to refrain from making any edits once you have uploaded your file by 13 September. If it is absolutely necessary to make edits to your final presentation, please bring your revised presentation on a USB to the Speaker Ready Room at least 24 hours prior to your presentation time in order for PMI Staff to coordinate with the meeting room laptop.
- Recording: New this year: All sessions, excluding knowledge hubs and learning excursions will be audio recorded and these recordings will be made available to registered attendees after the event concludes for a limited amount of time.
PDU Information
As a Presenter, you may claim PDUs as a self-reported activity. You will be able to submit for PDUs (0.25 PDU for each 15 minutes of activity). Log into PMI Continuing Certification Requirement System with your username and password, and click "Report PDUs". Your PDUs should be claimed under "Share Knowledge".
If you attend any other session that has PDU allocations, you will be able to claim these PDUs.
Meeting Room
Meeting rooms will be set up with the following standard equipment. NOTE: Equipment may not be moved or personal devices used to deliver presentations.
Meeting rooms will be set up with the following standard equipment. NOTE: Equipment may not be moved or personal devices used to deliver presentations.
- Laptop (Windows-based) with audio sound (presenters may not use their own equipment in meeting room)
- (1) LCD projector
- (1) Screen
- Appropriate speaker microphones on head table
- (1) Wireless lavalier
- (1) Flipchart
- (1) Wireless microphone for audience participation
- (1) Wireless mouse
- Theater seating
Internet: While there will be Wi-Fi in the venue, we recommend that any presentation in the program not be dependent on Internet connectivity because of its unreliability, especially in a room that may contain at least 100+ people who have personal devices. We want to ensure that a presentation is successful and not subject to any disruptions because of technical or connectivity difficulties.