How to set up your profile and upload your abstract
- Select Login and the Click on New User to create a profile below.
- As part of your profile you will also be required to supply a short biography of 50 words for presenting authors to complete the process.
- Once you have completed your profile, you will automatically go back to the home page where a button on the blue line above will appear saying Abstract Submissions. Click on the Abstract Submission button to upload your abstract and add in the additional details of the Co-Authors.
- You will be sent an email confirming your profile has been set up and abstract has been received.
- You can go back in and edit your personal details as well as adding in additional abstracts. Please remember to save any changes you make (Save button is at the bottom of the page).
Timeframes
Closing date of Abstract Submission - Tuesday 03 April 2018 (EXTENDED UNTIL MONDAY 16 APRIL)
Notification of Acceptance - Friday 18 May 2018
Themes
We invite abstracts reflecting the theme of the conference Aukahatia - Fostering Resilience in the following categories:
·
· Care of Older People
· Carers
· Community Practice
· Education
· Grief / Bereavement
· Innovation Funding Project
· New initiatives
· Non-cancer
· Paediatrics
· Pharmacy
· Quality and Innovation
· Spirituality
· Symptom Management
· Workforce / Volunteers
Presentations Types
To encourage more people to present in a way they feel comfortable, we have included different presentation style this year, alongside oral and poster presentations:
Oral presentations
This is a traditional presentation, which may be supported with audio visual aids. Oral presentations will be allocated 20 minutes to present followed by 10 minutes for discussion and questions.
Pechakucha
Pechakucha is a style of presentation where participants are given six minutes and 40 seconds to speak on a subject accompanied by 20 slides. Each slide is displayed for 20 seconds, and slides are automatically advanced.
Brilliant Idea
This is an invitation to provide a snappy presentation on an idea you would like to share. It can be something innovative you have invented, a new twist on the tried and true, or a technique from the past whose time has come to be resurrected. Brilliant ideas are strictly limited to 5 minutes.
Workshop
This is an activity-based interactive session. It may be supported with visual materials, activities and handouts. Workshops will be allocated 60 minutes.
Informal exchange
Presenters deliver content in an informal and interactive exchange, inviting conversation with the delegates within a 30-minute timeframe. In keeping with the conversation theme, no PowerPoint or audio-visual aids will be used in this presentation type. (printed material can be provided). Presenters may be asked to deliver their content more than once with different sets of delegates.
Poster
Posters are especially effective for information that can be presented visually (eg: photos, charts, graphs, tables). Poster Guidelines will be provided at time of acceptance.
Format for Abstracts
Title – In bold
Insert blank line
Author(s) first and last names (please also identify the presenting author/s in bold), with superscript number referring to the Origin of the author(s) in the next lines
Insert blank line
Origin (Organisation, City and Country (if outside of New Zealand)
Insert blank line
Insert Abstract Text:
• Microsoft Word document
• File named with the following format: SMITH_Linda.docx
• Arial, 12 point
• Maximum of 250 words
• Single spacing without justified margins
• At the end of the abstract, insert one blank line and provide a short biography (maximum 50 words in total) on all presenting authors
Click here to see an example of an abstract
First time presenters
Have you not submitted an abstract before? Not sure of the process? Read below, we strongly encourage those who haven’t submitted an abstract to get involved and give it a go!
· Firstly, print and read all the information on this website page. It’s important to note the close of submission date.
· Next you need to write your abstract, following the format required. It’s often easier to download the example and type over this. A clear and concise title is a good start to your abstract.
· When writing your abstract it’s important to remember, that whoever reads it, will know nothing about you, or the topic you are writing on, so use simple easy language to convey what you will present on.
· Often it’s best to write your abstract and then ask either colleagues, mentors or family members to read it and provide feedback.
· Once you are happy with the written abstract, it’s time to go online and submit the abstract. This is a simple online process, which you will be required to upload the abstract. At the conclusion of this process, you should receive a confirmation email.
· You will be required to provide a short biography during the online submission process, if you don’t have one available, write one, prior to starting the online submission process. If you are accepted the biography is used by the facilitator on the day you are presenting to correctly introduce you.
· The Programme Committee will review all abstracts and you will be notified by email if your abstract has been accepted or declined.
· Please do not be dishearten if you are not accepted, less than 50% of abstracts are accepted.
· If you are accepted, congratulations! Now the next part begins! Preparing for the presentation. For this, practice does make perfect. You will receive tips on presenting, as part of the acceptance letter. Take the time to read these tips and learn how to improve your presenting style and delivery (including the preparation of slides).
· Register for the conference, as part of the submission, you agree to register and pay for at least one day of the conference.
· Once you arrive at the conference, go to the Speaker Preparation room with your slides on a USB stick. In the Speaker Preparation room, there will be an audio visual technician who will load your presentation onto their computer, and run the slides, to ensure there are no hiccups. Once confirmed, they will ensure your presentation is loaded onto the computer loaded in the room you are presenting. If there are any audio visual issues on the day, the technician will be available to sort it out (the facilitator will be able to locate them).
· On the day you are presenting, go and find the room that you are presenting in, have a look at the space. Be in the room 15 minutes prior to presenting (this will usually be in a catering break) to meet the facilitator, confirm where you will be seated, how they will introduce you, have a go with the remote mouse etc.
· Most importantly – enjoy yourself. People will be interested in what you have to say so take a deep breath, smile, keep calm, talk clearly and slowly and enjoy your presenting time.
· Any queries, please do not hesitate to email: hospice@composition.co.nz
Criteria for Evaluating Abstracts
All abstracts are subject to review by the Programme Committee.
In evaluating the abstract the reviewers will be mindful of the following criteria:
• Abstracts are in plain language, free of specialist jargon, unless it is clearly appropriate
• The degree to which the substance for the abstract contributes to the conference theme(s)
• Innovation and originality or application of existing ideas in a ways that provide new insights and progress the field
Conditions of Submission
• Late submissions will not be accepted.
• The Programme Committee will review all abstracts and may contact authors or their nominated referees as part of the review process.
• A condition of acceptance is that at least one author presents at the conference.
• Presenters must register to attend for at least a day of the conference. They are responsible for their own travel, accommodation and registration expenses. Similarly, no speaker fee is paid to authors or presenters.
• It is the responsibility of the submitting author to ensure the accuracy of the content, spelling, grammar and formatting of the abstract, as it will be published as it is submitted.
• By submitting an abstract you also grant the Committee permission to publish the abstract in the Conference proceedings in hard copy and/or electronic format.
Post conference, your final presentation will be uploaded to the conference website (with a privacy setting), allowing only conference delegates to view for a period of three months. If you would prefer your presentation not to be uploaded, please advise the conference organisers via email - hospice@composition.co.nz.