Page last updated 12 October 2017

PMI Global Conference Speaker Toolkit  

Welcome, PMI Global Conference presenters! This page will provide you with up-to-date information related to your participation as a presenter. 

REMINDER: The event is no longer titled: PMI Global Congress-201x North America. The event is PMI Global Conference. You may refer to the event as Conference or Global Conference.



EVENT LOCATION & DATES
28 - 30 October 2017
McCormick Place
West Building
2301 S. King Drive
Chicago, IL 60616


Questions? Contact event.speakers@pmi.org.

Important Dates

As we work together to develop a quality conference, the Conference team will work to meet established deadlines/time lines and ask that you do the same!


                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           
Date & TimeDetails
12 June 2017, 12:00PM ETDeadline for Acceptance of Presenter Status and completion of the following:
  • Confirmation of profile information
  • Identification of three (3) subtopics
  • Review of SME and PMI Conference Team feedback
  • Applicable revisions to session title, description, & learning objectives
  • Confirmation of co-presenter information

20 June 2017, 12:00PM ETLive Webinar: PMI Global Conference -- Your Role as a Conference Presenter
      A recording is now available.
      A PDF is now available.
                    
7 July 2017Presentation Storyboard Drafting:
                          
                                 
10 July 2017Confirmation of Final Session Details - Updated session details have been released.
  • Session scheduling
  • PDU designations
  • Marketing descriptions
Week of 17 July 2017Email | Confirmation and Next Steps: Your Conference Registration             
           
click here for more information
28 July 2017Deadline for Submission of Complete Presentation Storyboards
                   
August - September 2017Live Virtual Presentation Meeting with Toastmasters  
                       
6 October 2017Deadline for Submission of Final Presentation 
                     
11 October 2017, 12:00PM ETLive Webinar: What to Expect Onsite
      A recording is now available.
      A PDF is now available.                          
28 - 30 October 2017PMI Global Conference, McCormick Place, Chicago, Illinois 
                              


 

Audience

Knowing your audience is important when preparing your presentation for Global Conference.


Bookstore

If you have authored a book and would like to have it considered for the onsite bookstore, please contact booksonline@pmi.org by 1 September with the following information:
  • Author Name
  • Title of the published booking
  • Publication date
  • Publisher
  • ISBN Number(s)


Hotel & Travel

Travel and hotel expenses are the responsibility of the presenter.

Visit the PMI Conference Event Website for more information.

Meeting Room

Meeting rooms will be set up with the following standard equipment:
         
  • (1) laptop (Windows based) with audio sound (presenters may not use their own equipment in meeting room     
  • (1) LCD projector     
  • (1) screen   
  • Appropriate speaker microphones on head table     
  • (1) wireless lavalier     
  • (1) flipchart     
  • (1) wireless microphone for audience participation     
  • Theater seating    
         

Internet:  While there will be Wi-Fi in the venue, we recommend that any presentation in the Conference program not be dependent on Internet connectivity because of its unreliability, especially in a room that may contain at least 100+ people who have personal devices.  We want to ensure that a presentation is successful and not subject to any disruptions because of technical or connectivity difficulties.


 

Registration & Visa Request


PMI will grant each primary presenter a complimentary registration, and as a courtesy PMI will register you for the event, as well as your co-presenter(s).

Co-presenters who are identified at the time of the proposal submission receive a 33% discount off the registration fee. VAT taxes may apply based on local policies and are the responsibility of the purchaser.

By the week of July 17, Lead presenters will receive a notification when their registration has been processed. At that time, co-presenters will also receive notification and submit their outstanding registration fee.

The registration fee includes: 3 lunches, 2 receptions, and breaks each day; access to the Exhibit Hall; and the ability to earn PDUs.


Visa Request: Presenters who are traveling from outside of the US should confirm travel paperwork requirements to participate at PMI Global Conference as soon as possible. If a visa is required to travel to Chicago, IL, USA; please refer to your registration email and access your registration to request an Embassy Letter.


 

Presentation Development & Delivery Program

Delivering a quality presentation means taking the time to prepare your talking points, visuals and practice, practice, practice! 
Conference presenters will be given the tools to prepare their presentation in advance in order to deliver a quality, rich presentation to this year’s Conference attendees.
Note: EMEA 2017 presenters who completed the presentation development and delivery program received higher attendee satisfaction scores.


Storyboard Submission & Review | Closes 28 July 2017


Storyboarding allows presenters to begin scripting out their presentation. Benefits of storyboarding include mapping out talking points while ensuring alignment with marketed session description and learning objectives. Additionally, this gives you time to think about visuals that you will want to share and any activities you may want to use to engage with the audience.

All lead presenters are required to submit a storyboard by 28 July. This outline will be reviewed by subject matter expert(s) who will provide feedback on your content that is planned and provide recommendations in further refinement. Additional details regarding how to draft your presentation storyboard will be shared shortly.

Please note that conceptually, this is similar to adding talking points to a PowerPoint.  The difference is in the approach.  When creating a PowerPoint, we all start with the visual on the screen and then add details to describe the visual.  Storyboarding puts the emphasis on the story you are trying to tell without worry of the visuals.  Once you are comfortable with the story, you can sit back and think of how, visually, you want to walk participants through your journey.  Feel free to Google the concept—here is a link to an article that we found useful: http://www.ibiblio.org/ism/articles/huffcorzine.html


A pre-recorded webinar is now available (20 minutes in length) that details the overall program and details the Conference Attendee demographic.


For transparency purposes, included below are resources provided to the Subject Matter Experts who are being assigned to review Presenter Storyboards:

  • A 17-minute pre-recorded webinar (details the Conference attendee demographic, past feedback, describes a storyboard sheet and scorecard)
  • Quick reference guide with instructions 

 



Confirmation of Final Session Details | 10 July 2017

Final details have been updated and are to be reviewed through the Presenters Platform in eTouches. These details include session scheduling, PDU designations, and final marketing descriptions. Refer to email notification for instructions and website link. 
If there are any questions with the provided content, please email event.speakers@pmi.org.


Virtual Practice Presentation with Toastmasters

After your storyboard has been reviewed by SMEs, you and your co-presenter (if applicable) will prepare your draft PowerPoint presentation and deliver it to a member of the local PMI Chapter in Chicago who is also a member of Toastmaster International. 

We added this element to the process for EMEA Congress and the presenters appreciated the opportunity to not only speak to a peer familiar with project management, but a peer who was a Toastmaster expert!

The Toastmaster member is qualified to coach you in your communication style as well as presentation delivery.  Appointments will be scheduled as a virtual meeting in August and September and you will have an opportunity to present and share your actual presentation prior to submitting the final PPT to PMI.  

https://www.toastmasters.org/



Onsite Practice Room / Coaching

Presenters may reserve time in the onsite practice room prior to delivering their formal presentation. This room may be reserved on a first-come, first-serve basis.

Members of the local Toastmasters Club will be available for final coaching opportunities as you fine tune your live presentation. Additionally, this practice room is available for those that would like a quiet space to prepare.

Reservations are required.

Powerpoint Presentation

The official PMI Global Conference PowerPoint Presentation Template is available. Conference Presenters will need to use the official template for their final presentation. 

Presentation Template:  16x9


Draft presentations will be due two days in advance of your Virtual Practice session with Toastmasters. This will emulate the attendee experience of accessing your presentation prior to attending your live session.


Final presentations will be due 6 October. 


Copyright and Citing References

If you plan to reference or cite materials that are not your original work, please reference it on the slide or in a summary slide using APA as a style guide.

https://owl.english.purdue.edu/owl/resource/560/17/


Final PPT: Your final PowerPoint presentation will be uploaded to your meeting room laptop and converted as a PDF for pre-event access by Conference attendees. **NOTE: Presenters are encouraged to keep updates and edits to a minimum after posting.

Please use the recommended naming convention: Session#_LastName_FirstName-presentation.ppt (ex. 101_Smith_John-presentation.ppt)


Handout(s): If you have handout materials you would like to share with attendees, a file may be uploaded which will be converted to PDF (if not already) and included for download with your PDF presentation.

Please use the recommended naming convention: Session#_LastName_FirstName-handout# (ex. 101_Smith_John-handout1.doc, 101_Smith_John-handout2.doc)


Video(s): If you plan on sharing a video with your presentation, please plan to upload a video file. Wireless internet connection bandwidth is not guaranteed; therefore, having a video file will ensure your presentation is ready when delivered.
Please use the recommended naming convention: Session#_LastName_FirstName-video (ex. 101_Smith_John-video)


Instructions on how to upload presentations will be delivered prior to the 6 October deadline.

Social Media
Onsite capture of your Experience

Plans are underway for PMI staff and official designees to capture the excitement of this year’s Conference.  You may be approached by email by a member of the PMI Conference Team to provide comments about your experience or share your thoughts related to the events of day.  Should you be contacted with an invitation to connect, kindly share with the PMI Conference Team to confirm the request.


Submit a Video!

Join PMI's YouTube channel by submitting a quick video of YOU describing what attendees will learn from your session.


Take a look at the PMI Global Conference 2017 Speaker Videos YouTube Channel


RAISE YOUR VISIBILITY as a PMI Global Conference Presenter!

Use the following images on your social media channels, website or in your printed materials to promote your presence at PMI Global Conference. Raising awareness will increase visibility of your Conference session.

Click on the link for your preferred size to open the image. Then right click on the image and select “Save image as” to save to your personal computer.

 250x250

250x250
250x300
 400x140


Twitter      


Follow @PMIevents and tweet about your upcoming presentation!
Be sure to use #PMICON17 in your promotions!


Sample TweetsNetwork, share ideas, and gain expertise in elevating your company's business objectives #PMICON17
Gain actionable insights on {add your topic here} and join me at #PMICON17
 Excited to be leading a session on {add your topic here} #PMICON17



 


Facebook      
     

LinkedIn        



Sample PostMaking a Difference: The Evolving Role of Project Management is the theme for PMI Global Conference 2017. Attend top-notch keynote sessions, experience peer to peer learning and experience a newly designed Exhibit Hall.


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Webinars

All conference presenters are encouraged to attend any of the scheduled webinars which will provide useful information related to your role as a presenter.
If you are unable to attend, a recording will be made available for access.
  • 20 June, 12:00PM ET Live Webinar: PMI Global Conference -- Your Role as a Conference Presenter
  • 11 October, 12:00PM ET Live Webinar: What to Expect Onsite